Administrative Assistant / Receptionist

Job Requirements

• Provides timely and accurate administrative support to the Executive Director including: calendar management, prioritizing inquiries and requests, troubleshooting conflicts with little guidance, accurately drafting letters and documents, collecting and analyzing information, initiating meetings and making recommendations to ensure a smooth day-to-day operation. 
• Answer phones and greet visitors with a customer service approach.
• Proactive self-starter who is flexible, organized and extremely, adept at multi tasking while working in a fast-paced, constantly evolving work environment.
• Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community. 
• Highly emotionally intelligent; must intuitively understand professional boundaries , discretion, and confidentiality.
• Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff. 
• Ability to implement and oversee systems with meticulous attention to detail; ability to work independently; resourceful and takes initiative even when given minimal direction.
• Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs your full attention.
• Detail-oriented with excellent organization and time management skills, as well as an instinct for troubleshooting and problem solving. 
• Excellent written and verbal skills
• Expert level proficiency in Microsoft office and Google Suite and experience with data management software, and / or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly. 

•  3-5+ years experience preferred.