Job Title: Religious School Office Manager
Employee Status: Full-Time, non-exempt
Reports to: Religious School Director
Hours: September-May: Tues-Thurs, 9:30 am-5:30 pm, Fri, 9:30 am-5:00 pm + Sun, 7:30 am-2:30 pm
June-August: Mon-Fri, 9:00 am-5:30 pm
About Us
Temple Rodef Shalom is a Reform Jewish congregation located in the Northern Virginia suburbs, just outside Washington, DC. Since our founding in 1962, we have grown into the largest Jewish congregation in Virginia, serving nearly 1,800 households. We are bustling with activity, serving over 200 families in our Early Childhood Center, nearly 800 students in our Religious School, and hundreds of people each week who walk through our doors to pray, sing, learn, connect, and mark life cycle moments.
Position Summary
We are seeking a highly organized, detail-oriented Religious School Office Manager to support the daily operations of our thriving K–12 Religious School program. This position serves as the operational backbone of the school, ensuring that administrative systems, logistics, communication, and administrative processes support a welcoming, responsive, and high-quality educational experience for students, families, faculty, and staff.
Working closely with the Religious School Director and the education team, the Office Manager oversees registration and enrollment, maintains student and family records, coordinates school logistics, tracks budget, supports faculty and substitute teachers, and helps ensure the smooth and efficient functioning of all Religious School programs.
Essential Responsibilities
Registration & Database Management
- Prepare and manage student registration, enrollment, scheduling, and class placement processes.
- Maintain accurate student and family records in registration and synagogue databases.
- Create class rosters, attendance reports, directories, and other operational reports.
- Assist families with registration, scheduling, and program-related questions.
- Coordinate with synagogue staff regarding tuition, billing, and financial processes.
School Operations & Faculty Support
- Serve as a primary Religious School point of contact.
- Ensure that school operations run smoothly and efficiently.
- Support faculty onboarding and administrative needs.
- Prepare materials, rosters, schedules, and communications for faculty and staff.
- Order and manage supplies, materials and food orders.
Family Communication & Program Support
- Serve as a welcoming and responsive point of contact for Religious School families.
- Draft and distribute school communications, newsletters, event registration, reminders, and program updates.
- Manage registration, attendance tracking, event logistics, and program coordination.
- Create a warm, organized, and positive experience for students, families, and staff.
Office Administration
- Create and maintain organized systems to support smooth office workflow.
- Maintain data, reporting, purchasing, and administrative projects.
- Reconcile monthly credit card usage.
- Prepare monthly payroll and financial reports.
- Assist with other administrative and operational tasks as needed.
Core Competencies and Required Skills
- Strong organizational skills, attention to detail, and follow-through.
- Excellent written and verbal communication skills, with the ability to connect with diverse personalities.
- Self-motivated and proactive.
- Comfortable and calm in a fast-paced, collaborative environment.
- Sensitive to confidential information and able to exercise discretion.
- Ability to take initiative, prioritize and multi-task effectively and independently.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and SharePoint, as well as Google Suite.
- Comfortable using a range of technology, including Zoom, databases such as ShulCloud, Regpack, etc.
- An understanding of synagogue life, Jewish holidays, and Jewish customs desired.
- Warmth, love of children, a good sense of humor, flexibility, and a team-oriented spirit are essential.
Education and Experience
- Associates degree required; four-year college degree preferred.
- 3-5 years experience in an office management, school administration, program coordination, or related administrative role.
- Experience in a school, synagogue, nonprofit, or membership-based organization preferred.
Additional Requirements
- Must be available to work approximately 22–25 Sundays as required during the academic year, generally from 7:30 am - 3:30 pm. When Sunday work is required, Monday will generally serve as the day off.
- Ability to sit at a desk, complete computer-based work, answer phones, and manage administrative tasks for 3–5 hours at a time.
Temple Rodef Shalom is an Equal Opportunity Employer. We are committed to creating an accepting and inclusive environment for all employees. The Temple does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.