Planning Coordinator, Community Mobilizers

UJA Federation of New York | New York, NY, United States

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Posted Date 1/04/2023

About the Organization: 

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Visit our career site to learn more:


Position Summary:

The Community Mobilizers work with communities in Westchester, Long Island, Queens and Brooklyn to address local needs.  Within these geographies, Mobilizers mobilize and catalyze community members and organizational leaders to come together to solve critical challenges or realize potential opportunities in local Jewish communities and beyond.

The Planning Coordinator is responsible for overseeing specific projects across the regions, and for supporting the overall administrative needs of the Community Mobilizers (CM) team. This includes taking ownership for specific initiatives from start to finish along with supporting the Executive Director and providing administrative support to the individual members of each team. The Planning Coordinator must be proactive, task- and detail-oriented, able to self-manage significant responsibility, and multi-task in a fast-paced and dynamic work environment. 


Major Responsibilities:

  • Working with grantees or local partners to implement programs in each region. Examples could include:
    • Convene Brooklyn organizations for collaborative holiday experience
    • Implement Israel education workshops according to local needs
    • Climate initiatives for teens and young adults on Long Island and Brooklyn
    • Support local networks of Rabbis and community leaders in Westchester
    • Identify interfaith and other partners outside the Jewish community and manage ongoing intergroup networks
  • Support individual team member projects. Such as:
    • Assist with the project management of various initiatives that focus on meeting the needs of isolated older adults on Long Island, Westchester and Queens.
    • Support implementation of opioid prevention and other mental health education initiatives in Queens
    • Support recruitment efforts for initiatives like Synagogue Small Groups, Kosher Food pantry in Westchester
    • Manage logistics for training programs for Haredi serving social service organizations
    • Support efforts in responding to rapid response community needs (ex: volunteer mobilization, vaccination support, antihate efforts)
  • Provide administrative support for the team, including managing the daily calendar of the Executive Director, scheduling meetings, invoice management, maintaining tracking templates, filing expense reports, copying, mailings and other tasks as needed.
  • Provide administrative support for committees and group meetings, programs or convenings including coordinating schedules with invitees, Zoom management, food orders, creating agendas, taking minutes, set up and clean up.
  • Manage information systems including membership lists, grantee information, files, and fundraising system information.
  • Occasional local travel to UJA’s Regional offices (Long Island, Westchester, Brooklyn) or other locations to provide on-site support for meetings and programs



  • Two years of related work experience, including at least one year in an office environment
  • Familiarity with the general makeup of the Jewish community in New York or related
  • Ability to communicate clearly and with cultural sensitivity with various stakeholders, including internal and external colleagues, community Rabbis, community educators, people from a variety of different Jewish/religious/ethnic backgrounds, people at various life stages, various socioeconomic backgrounds etc.
  • Ability to both lead as well as assist and support depending on the assignment
  • Strong problem-solving skills and ability to take initiative to ensure tasks get completed successfully
  • Superior attention to detail and ability to juggle multiple tasks, and shift priorities when needed in a fast-paced environment
  • Highly organized, efficient, and able to create and maintain systems that facilitate departmental management
  • Excellent organizational, administrative, written and verbal communication skills
  • Flexibility to work at events and programs when required, which may be outside of normal business hours.
  • Openness to constructive feedback and commitment to self-improvement
  • Excellent relationship building and interpersonal skills and positive attitude
  • Ability to work both independently and as part of a team
  • Bachelor's degree preferred
  • Full working knowledge of Microsoft Office Suite: Outlook, Word, Excel, PowerPoint


Salary Information:

The salary for this role is $45,000 - $50,000, commensurate with experience and qualifications.


Great Perks. Because We Appreciate Great Employees.

Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.


Health Care:

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.


Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.


Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.



We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)


Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.


Also, a lot of the times, we’re wearing jeans.



Salary45000.00 - 50000.00 Annual
Full Time
Assistant | Community Organizing | Community Outreach | Community Planning | Social Justice
Organization Type
Retirement Plans | Dental | FSA | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit
Job Location

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