Office Manager

Beth El Fairfield | Fairfield, CT, United States

Posted Date 12/13/2021
Description

Congregation Beth El, a thriving sixty-seven-year-old egalitarian Conservative synagogue, located within proximity to NYC in the lovely suburban community of Fairfield, Connecticut, is seeking a dynamic, warm, engaging, and energetic Office Manager to coordinate the daily operations of our synagogue.

He/she will be responsible for programming synagogue functions, communicating effectively with our members, supervising other (non-clergy) professional staff, and interfacing with the President and Committee chairs of the Board of Directors. The Office Manager must anticipate the needs of a busy and dynamic office; serve as the as the representative to the officers and trustees in administering the affairs of the synagogue office; assist in implementing priorities aligned with the Synagogues strategic agenda; and maintain confidentiality about any personal information he/she learns about members.

In this role, the Office Manager works in partnership with clergy and the Board of Directors to create a level of cohesiveness and drive for results through collaboration and consistent supervision of short- and long-term tasks. The Office Manager will demonstrate an initiative-taking approach to ensure an elevated level of customer service and approachability throughout the congregation.

Responsibilities:

Primary Activities

  • Provide programmatic, communications, and administrative support for Rabbi;
  • Direct supervision of office personnel and volunteers;
  • Plan and maintain the synagogue calendar and ensure its dissemination to relevant stakeholders;
  • Oversee effective communications with membership, including weekly e-newsletters, publicizing stand-alone events, maintaining a social media presence, sending out periodic community mailings, and supervising donation maintenance;
  • Primary responsibility for ensuring that all CBE programs are met with an overall plan, including but not limited to a time and action calendar plan, communication internally and externally, and eliciting consensus-buy in from key stakeholders;
  • Responsible for administrative follow ups related to CBE short-and long-term strategic plans. This includes meeting notifications, attending meetings, and working with designated assigned participants under the direction of the President to ensure deliverables are met;
  • Prepare/update administrative guidelines for effective use of office procedures;
  • Maintain office equipment and systems including lease agreements, service, and supplies
  • Responsible for office and kitchen expenditures
  • Ensure payroll function is SOP and adhered to including tax changes, benefits, increases, etc.
  • Oversee all rentals of the facility; planning and implementation of weekly kiddush

Liaison to Committees:

  • Work directly with the Rabbi, Professional Staff, President, Board of Directors, and committee chairpersons to support all committee activities and encourage volunteer commitment.
  • Provide support to the President with all synagogue activities and provide information and guidance as needed.
  • Provide support to committees in need of specific programmatical and/or communications assistance in executing their goals and objectives
  • Attend Board Meetings and Finance meetings as required. Attend committee meetings on an as-needed basis (i.e., summer ritual meetings for High Holiday preparation).

Skills & Competencies:

  • Minimum of a Bachelor’s degree with strategic leadership and management experience in business, government, academic and/or non-profit sectors. Prior Synagogue experience a plus.
  • A successful history of working with a board and sensitivity to the volunteer-professional partnership.
  • A proven record of successfully building trusted relationships with a variety of constituencies and stakeholders.
  • Demonstrated understanding of fiscal management.
  • Enthusiasm about the synagogues mission and the ability to inspire others to create a community dedicated to that mission.
  • A warm and welcoming personality who welcomes collaboration and possesses the ability to have cordial and highly professional interactions by phone, email, or in-person with constituents.
  • Experience in successfully managing professional staff and other personnel.
  • Strong communications and computer skills, including word, excel, and the ability to understand and work within database programs.

 

We are looking to fill this position immediately. Salary and benefits commensurate with experience.

If you are interested in applying, please forward a cover letter and resume to: [email protected]

 
Duration
Full Time
Categories
Accounting & Finance | Administrative Support | Business Manager | Events Management | Human Resources
Organization Type
Synagogue
Benefits
leave early for Shabbat | medical | Paid Holidays | paid vacation | sick leave
Job Location
US

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