Administrative Assistant (Psychiatric Services)

Position Summary

Provide administrative support to psychiatric providers in a fast-paced outpatient setting. This role focuses on scheduling, communication, and general administrative coordination to support efficient day-to-day operations of the psychiatric team.

Key Responsibilities

• Schedule and confirm patient appointments
• Maintain and update provider calendars
• Respond to emails and phone calls in a timely and professional manner
• Communicate with patients, pharmacies, and other providers as needed
• Assist with processing patient requests (e.g., letters for schools, agencies, etc.)
• Maintain basic tracking spreadsheets for appointments and follow-ups
• Run routine reports as requested
• Support documentation processes in accordance with applicable standards
• Monitor controlled substance reports as directed
• Provide occasional front desk coverage when needed
• Perform other administrative duties as assigned

Skills & Education

• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Attention to detail
• Clear written and verbal communication skills
• Basic computer and typing proficiency
• Comfortable using electronic health records (EHR) systems (experience with AWARDS or similar systems a plus)
• Ability to work in a fast-paced environment
• Ability to recognize and respond appropriately to time-critical issues
• Professionalism, discretion, and ability to maintain confidentiality
• Reliable and responsive
• Prior administrative experience preferred; healthcare experience is a plus
• Undergraduate degree or preferred, or undergraduate enrollment

20 Hours per Week | On-Site – Brooklyn, NY
Benefits: 403(b) Retirement Plan 
PTO (Full-Time & Part-Time): Vacation, Sick Days & Paid Holidays

Send resume to: [email protected]