Full Charge Bookkeeper

Job Summary

Seeking a detail-oriented, highly organized Bookkeeper to manage the day-to-day financial operations of the congregation. This position is responsible for executing established financial processes, maintaining accurate financial records, and supporting leadership with timely and reliable reporting. The Bookkeeper works closely with the Executive Director and Treasurer and plays a critical role in ensuring strong internal controls, transparency, and fiscal responsibility.

This role executes and reports on financial activity and does not independently set financial policy, approve expenditures, or authorize payments.

Reporting Structure

The Bookkeeper reports directly to the Executive Director, who provides day-to-day supervision, prioritization, and performance review. The Bookkeeper works in close coordination with the Treasurer on financial reporting, reconciliation, and compliance matters.

Core Responsibilities

Weekly

• Receive, code, and enter all invoices and bills into QuickBooks Online (QBO).
• Prepare accounts payable for payment and ensure all payments are properly authorized in accordance with Temple Bylaws and internal controls.
• Process payments once appropriate approvals are obtained; the Bookkeeper may not serve as an approver for any transaction they prepare.
• Record deposits and ensure accurate classification of income.
• Reconcile deposits between EasyShul (or successor membership/database systems) and QuickBooks Online.

Monthly

• Reconcile all bank accounts, credit cards, and investment activity.
• Prepare and process semi-monthly payroll through the payroll service, subject to approval by authorized officers.
• Post payroll journal entries and reconcile payroll-related accounts.
• Generate monthly financial reports, including Profit & Loss, Balance Sheet, and budget-to-actual reports.
• Prepare ageing reports for accounts receivable and provide them to the Executive Director and Treasurer.
• Assist leadership, as directed, with follow-up on past-due balances.
• Reconcile restricted funds and designated accounts to ensure proper tracking and compliance.

Quarterly

• Prepare financial summaries for Board of Trustees and committee meetings.
• Assist with cash-flow analysis and forecasting, as requested.
• Support preparation of materials for Finance Committee review.

Annually

• Assist with year-end close, including accruals, adjustments, and reconciliations.
• Prepare schedules and supporting documentation for the Temple’s independent accountant or auditor.
• Support preparation of information required for the annual budget process.
• Assist with preparation of tax filings and required financial reports, working with external professionals as needed.

Systems & Technology

• Maintain accurate records in QuickBooks Online (QBO).
• Work with EasyShul and other Temple systems to ensure accurate billing, deposits, and reporting.
• Maintain organized digital financial records in accordance with Temple record-retention policies.

Internal Controls & Compliance

• Adhere strictly to established financial policies, procedures, and bylaws.
• Ensure segregation of duties and compliance with approval requirements.
• Flag discrepancies, concerns, or irregularities promptly to the Executive Director and Treasurer.
• Support implementation of improved financial workflows and controls as directed.

Qualifications

• Prior bookkeeping or accounting experience, preferably in a nonprofit or membership-based organization.
• Proficiency in QuickBooks Online; experience with membership databases (e.g., EasyShul) is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage confidential information with discretion.
• Clear written and verbal communication skills.
• Ability to work collaboratively with clergy, staff, lay leadership, and external professionals.

First 90-Day Expectations

First 30 Days

• Become familiar with financial structure, chart of accounts, and internal controls.
• Gain working knowledge of QuickBooks Online, EasyShul, payroll systems, and banking relationships.
• Review current workflows for accounts payable, deposits, payroll, and reporting.
• Establish regular communication cadence with the Executive Director and Treasurer.

Days 31–60

• Independently process routine accounts payable, deposits, and payroll with appropriate supervision.
• Complete monthly reconciliations accurately and on time.
• Produce standard monthly financial reports for review.
• Identify any gaps, inefficiencies, or risks in current processes and share observations with leadership.

Days 61–90

• Fully manage day-to-day bookkeeping responsibilities with minimal supervision.
• Deliver consistent, timely, and accurate financial reports.
• Support leadership with receivables tracking and budget-to-actual analysis.
• Contribute to ongoing improvements in documentation, workflows, and internal controls.

Benefits

• 401(k)
• Health insurance

Work Location

In person