CBB Operations & Administration Manager
About Congregation B’nai B’rith
Congregation B’nai B’rith (CBB) is a diverse and inclusive community of individuals and families building a warm, vibrant house of living Judaism. Our vision is to create a place where Jewish people and families in Santa Barbara feel welcomed and at home—where they are inspired to bring their energy and creativity, and where they connect meaningfully to Jewish tradition and community.
Position Overview
The Operations & Administration Manager is a central, trusted member of the CBB leadership team, serving as the operational backbone of the organization and a key partner to the Executive Director. This role oversees the synagogue's day-to-day administrative operations, organizational systems, facilities coordination, and administrative support functions, ensuring that CBB operates with excellence, warmth, and efficiency.
Blending hands-on office management with high-level administrative support, this individual serves as a “right hand” to the Executive Director—managing priorities, coordinating workflows, and helping translate organizational goals into effective execution.
This role is ideal for someone who is highly organized, detail-oriented, and proactive, with a strong ability to manage multiple responsibilities while maintaining a warm, service-oriented presence within the community.
Key Responsibilities
Daily Operations & Administration
- Oversee day-to-day office operations to ensure a smooth, organized, and welcoming environment
- Maintain office systems, supplies, and vendor relationships
- Develop and improve administrative processes, workflows, and systems
- Coordinate across departments to support smooth execution of programs and services
- Support internal communication and organizational coordination
Systems, Facilities & Program Support
- Maintain and support organizational systems especially the membership CRM/database (e.g., ShulCloud)
- Coordinate campus scheduling and space usage to support programs and events
- Partner with clergy and program staff to ensure logistical needs are met
- Help ensure systems are user-friendly, organized, and effectively utilized. Take the lead on training the staff on using the systems effectively.
- Support planning and logistics for programs, events, and key initiatives
Human Resources & Organizational Support
- Coordinate HR administrative functions such as onboarding, documentation, and compliance tracking
- Maintain personnel files and support adherence to employment policies
- Assist with recruitment logistics and job posting coordination
- Support efforts to foster a positive, collaborative, and mission-aligned workplace culture
Financial & Administrative Coordination
In close partnership with bookkeeper and Executive Director
- Support budgeting, financial tracking, and reporting processes
- Ensure financial systems have a check and balance system to meet financial best practices.
- Assist with invoice processing, expense tracking, and financial documentation
- Ensure administrative processes align with organizational policies and procedures
Qualifications
Experience, skills and abilities
- 3–5+ years of experience in office management, administrative coordination, or executive support
- Bachelor’s degree or equivalent professional experience
- Strong comfort with technology and office systems
- Experience in a nonprofit or community-based organization preferred
- Familiarity with Jewish culture or synagogue life is a plus
- Exceptional organizational and time-management skills
- Strong administrative and operational acumen
- Excellent written and verbal communication skills
- High level of discretion and ability to manage confidential information
- Detail-oriented with the ability to manage multiple priorities
- Strong problem-solving skills and a proactive mindset
- Warm, professional presence and commitment to community service
Why This Role Matters
This role plays a vital part in ensuring that Congregation B’nai B’rith operates with excellence, warmth, and efficiency. By strengthening systems, supporting leadership, and coordinating day-to-day operations, the Office Manager helps create the conditions for a thriving and connected community.
Salary: $70K/year, more dependent on experience, plus benefits (health/dental/vision insurance, paid holidays, temple membership, 2% matching retirement, paid vacation, ++).