Administrative Assistant, Teach Florida

This is a full-time, hybrid role based in Hollywood, FL, with four in-office days per week.

Who We Are:

Teach Florida supports Jewish day schools across Florida through advocacy, school support, educator recruitment, and programs that help families access educational opportunities.

The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for people with disabilities, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, ?, is found on the labels of many kosher commercial and consumer food products.

Position Overview:

Teach Florida is seeking a highly organized and proactive Administrative Assistant to support daily operations, school communications, fundraising administration, and government funding initiatives. This individual will play a key role in supporting our schools, donors, families, and staff while helping ensure smooth organizational operations.

Responsibilities:

School & Administrative Support

• Serve as a primary point of contact for schools and community partners.
• Manage incoming calls, emails, and inquiries.
• Coordinate meetings, communications, and office operations.
• Maintain organizational records and documentation.

Database & Financial Administration

• Manage and update fundraising and constituent databases.
• Process invoicing and maintain administrative financial records.
• Generate reports and ensure data accuracy.

Government Funding Support

• Support the Director of Government Maximization.
• Assist schools and families with state and federal funding programs.
• Track deadlines, maintain records, and support outreach efforts.
• Help coordinate trainings, webinars, and informational resources.

Event Support

• Assist with planning and execution of meetings, events, and community programs.
• Coordinate registrations, logistics, and follow-up communications.

Qualifications:

Required

• Strong proficiency in Excel, Word, and PDF management.
• Experience with databases, CRM systems, or donor management platforms.
• Excellent organizational and communication skills.
• Ability to multitask, meet deadlines, and manage competing priorities.
• Professional, detail-oriented, and customer-service-focused.

Preferred

• Administrative experience in a school, nonprofit, or community organization.
• Familiarity with educational funding programs, scholarships, or school choice initiatives.
• Experience with event coordination and donor databases.