Program and Social Media Coordinator

Temple Ahavat Shalom (TAS) is seeking a dynamic and detail-oriented Program and Social Media Coordinator to oversee the planning and execution of programs, events, and social media. This role requires a highly organized individual with strong project management, communication, graphics, and creative problem-solving skills. The Program and Social Media Coordinator will report to and is supervised by the Executive Director. The Program and Social Media Coordinator also will collaborate with Clergy, lay leaders, and various staff to ensure the success of all Temple programs and events.

Essential Duties and Responsibilities

Programming and Events

• Active member of the staff and present at programs.
• Coordinate with the Executive Director, Clergy, and other Temple staff and members to manage High Holy Days planning, including ticket sales, communications, event logistics, graphics, and Book of Memory production
• Sample Programs Include: Special events, annual gala, cantor’s concert, and programs to support growing membership.
• Must be present at all program events where serving as a liaison to staff or a committee.
• Plan and implement all programming and event logistics, including but not limited to rentals, refreshments, florals, decor, photographers, floor plans, publicity, registration, payments, set-up requests, and other tasks as needed
• Serve as staff liaison to the Gala Committee and Cantor’s Concert
• Coordinate with lay volunteers on all logistics for the annual fundraising Gala planning, including ticketing, invitations, decor, catering, auction, and entertainment.
• Serve as liaison and point person for all event attendees and stakeholders
• Strategize with Temple staff and members to develop and maintain exemplary programming.

Project Management and Social Media Coordination

• Coordinate marketing and graphic design tasks using Canva and other resources for Temple programs, events, weekly Shabbat Shalom pamphlet, social media posts and other marketing-related issues.
• Collaborate with the Temple’s Marketing Subcommittee chair to manage the Temple’s social media efforts in coordination with lay leadership.
• Provide regular updates on social media and marketing efforts.
• Responsible for establishing, driving, and managing schedules to ensure timely completion of needed print and digital collateral; holds others accountable.
• Review materials for completeness, accuracy and quality.
• Participate in weekly meetings with Executive Director to align projects and events.
• Maintain contact lists in Constant Contact.
• Manage materials need for Shabbat service and Ambassador announcements.

Website and Calendar Management

• Provide updated graphics, photos and content to update and maintain the TAS website, consistent with the TAS Style Guide for social media.
• Maintain and update internal and website calendars.
• Ensure programs, adult education classes, Shabbat services, and other relevant events are properly scheduled and communicated through the calendar.
• Prepare weekly TAS electronic Bulletin, in coordination with the Executive Director.
• Review materials for completeness, accuracy and quality.

Budget and Resource Management

• Collaborate with the Executive Director and Bookkeeper to manage program and event budget(s).
• Track expenses and optimize resources to stay within budget.

Volunteer Management

• In coordination with the Executive Director, Clergy and lay leaders, cultivate, train, and manage volunteers to support programs and events.
• Foster a strong volunteer network and provide ongoing assistance and recognition.

Other Activities

• As needed, support efforts to perform office and administrative functions, including answering phones, taking messages, monitoring main gate entry approval, and greeting visitors to the Temple
• Participate in weekly supervision and staff meetings.
• Be an advocate in the community.
• Complete other duties as assigned.

Work Environment

The is an in-person position. Presence at programs and events, including some Shabbat services and High Holy Days is required. Office hours can be flexible, as some evenings and weekends are required to fulfill the position responsibilities.

Compensation

This is a non-exempt position, anticipated to require 35-40 hours per week. The staff member is paid for all hours worked, including hours in excess of 40 hours per week. The staff member needs to obtain pre-approval from supervisor, if there is an expectation of working more than eight (8) hours in a day and/or 40 hours per week. The pay range for the position is $23.00 per hour to $24.10 per hour, commensurate with experience. Because this is a non-exempt position, this role will be required to use the Temple’s on-line timekeeping system.

Minimum Qualifications

• BA/BS in graphic design, management, or other related field.
• Minimum of two (2) years of experience with social media – posting as well as knowledge of trends on Instagram, Facebook, YouTube, WhatsApp, and other evolving social media platforms.
• Working knowledge of SMS systems like Twilio.
• Minimum of two (2) years of experience in event planning, marketing, membership engagement, or a related role.
• Basic knowledge of Reform Judaism.
• Minimum of two (2) years of experience working in a synagogue or Jewish communal service.
• Advanced knowledge and experience creating static and video content in Canva and other social media content creation software.
• Strong grasp of all Microsoft Office applications and Google Workspace.
• Ability to work in a fast-paced environment.
• Ability to work well within a team.
• Strong multitasking skills and attention to detail a must.
• Timely and effective communication skills, both oral and written.