SUPPLIES FOR SUCCESS - 501(c)(3) Nonprofit
NEW POSITION: Part-Time Nonprofit Operations & Communications Manager
LOCATION: Remote, option for partial in-person
TYPE: Part-Time; must be available 4 hours per day during EST; hours may be split
COMPENSATION: $28–$50/hour, commensurate with experience
REPORTS TO: Founder/President
WHO WE ARE
Supplies for Success is a growing 501(c)(3) nonprofit organization dedicated to helping underserved children by distributing the essential tools for learning and confidence. We seek to level the playing field by providing backpacks filled with school supplies and educational and art activity CareKits™ to students whose families cannot afford them. With the explosion of antisemitism, we created a new tool for success for all students: a mandala coloring book to combat antisemitism and hatred in all forms while enhancing students’ mental well-being. Founded at UJA 25 years ago, we grew and flourished there for 18 years. In 2019, with UJA’s encouragement, we became an independent nonprofit. UJA is now one of our many nonprofit partners. We are proficient at our programming, but in many ways, we are a volunteer-run startup with two college interns. We are a small, nimble, and passionate team of volunteers that will help the right person grow and develop your skills and career. We partner with volunteers, donors, corporations, and other nonprofits to make it happen. We serve tens of thousands of children annually through our nonprofit distribution community partners, including schools, governmental agencies, and nonprofit organizations. We are at a crossroads in our organization’s trajectory: we are balancing our proven success in providing our community partners with the backpacks, art supplies, and tools we’ve been curating over the years with our desire to grow by responding to the current and unyielding crisis of antisemitism. We have created the Mandala coloring book to address antisemitism, discourage hate of all kinds, and provide an outlet to combat students’ mental health deterioration. We plan to leverage our relationships with strategically selected community distribution partners to distribute these books to students to build community and allyship.
OVERVIEW OF ROLE
We're looking for an organized, detail-oriented self-starter with strong writing and operations skills to join our small but burgeoning organization. The Operations & Communications Manager will manage and develop systems and processes to support our organization. You will work closely with the Founder almost daily and members of the volunteer team to support and grow all aspects of our work, including operations, placing and tracking of orders, data entry and analysis, management of online presence, volunteers, research, and assisting with fundraising. You will play a critical role in ensuring the smooth and efficient execution of our operations in pursuit of our mission. This is a hands-on, detail-heavy role (tracking, follow-up, organizing files, and keeping systems running smoothly). Please apply only if you genuinely enjoy operational work and take pride in accuracy and follow-through. Through this role, you will gain a strong understanding of multiple aspects of operating a nonprofit organization while making a difference for underserved children and their families. You will also work on Coloring a Better World to combat antisemitism and hate of all kinds in the pre-K to grade 12 space.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Communicate and coordinate with nonprofit distribution partners, corporate partners, donors, volunteers, and suppliers
• Use AI tools to improve productivity and streamline workflows
• Manage ordering and tracking of filled backpacks and CareKits™, including follow-up for delivery and contents
• Assist Founder in creating materials for outreach, fundraising, and events
• Recordkeeping
• Ensure optimal operational functioning of the organization by proactively identifying and implementing procedures that improve efficiencies and communication
• Manage, organize, and update Google Drive, including spreadsheets, document storage, and organizational file structure for seamless document retrieval
• Create simple Excel spreadsheets
• Manage logistics for backpack and CareKit™ packing events, mostly in the summer
• Create forms, calendars, and spreadsheets relating to nonprofit partner needs, deliveries, packing events, etc.
• Update Wix website
• Manage donor lists and correspondence
• Create pledges/invoices and follow up
• Online research, data entry, and analysis
• Administrative duties and general support as needed
• Learn and manage all aspects of our online donation platform and other tech platforms, including assisting Founder with Constant Contact email appeal campaigns
• Assist volunteers with LOIs and grant proposals
• Possibly work on The Better Collection, too
QUALIFICATIONS
• Passion for Supplies for Success’ mission and Jewish values, including social justice and bettering the world
• Bachelor's degree required
• Computer proficiency in MS Office (Word, Excel, PowerPoint) and Google Business Suite (Gmail, Google Docs, Google Sheets, Google Drive), and knowledge of or willingness to learn AI, Wix, Zoom, Give Lively, Constant Contact, and other online collaboration platforms
• Comfortable using AI and desire to become highly proficient
• Excellent written and verbal communication as well as strong interpersonal skills
• Highly organized, efficient, diligent, and able to create and maintain systems that facilitate management and operations and meet deadlines
• Prefer a minimum of one year’s related work experience at a nonprofit, or a graduate-level degree, or experience in fields including finance, law, technology, and start-ups
• Superior attention to detail
• Willing to learn and help fundraise
• Ability to juggle multiple tasks during busy summer season
• Must have robust internet access and a computer capable of running required platforms (Mac preferred)
• Strong problem-solving skills and the ability to shift priorities when needed at a fast pace
• Flexibility, positive attitude, and a sense of humor
• Creative thinker
• Experience in Canva, Adobe InDesign, and Photoshop a plus
• Self-directed and comfortable working remotely, often independently
• Track record of volunteer experiences
• Social media experience a plus
• Prefer based in NY, NJ, CT, or FL
COMPENSATION AND BENEFITS
• $28–$50/hour, based on job-specific experience, skills, education, and ability to independently own key responsibilities
• Remote work
• Flexible hours and days
• Unpaid time off is available with advance notice, and we’ll do our best to be flexible around personal and Jewish holidays; please note that time off may be limited during peak summer distribution weeks
• Opportunity for major advancement
• Opportunity to become Executive Director
• Work with purpose for impact
• Wholesale shopping at The Better Collection (a funding source for Supplies for Success):
https://thebettercollection.square.site
APPLICATION INSTRUCTIONS
Please email the following to [email protected] with the subject line: SFS Operations/Comms Manager – [Your Name]
1. Resume
2. In 6–8 sentences, why you want this role at Supplies for Success and the two responsibilities you most want to own
3. A writing sample (redacted is fine) or a brief description of a spreadsheet/system you’ve built
4. Your time zone and best 4 hours
5. Your hourly rate requirement (within our posted range)