Operations Coordinator

Job Description: Operations Coordinator

Department: Operations  

Reports to: Director of Operations  

Location: Manhattan, NY (Hybrid model – 3 days in the office) 

Job Summary 

We are seeking a highly organized, service-oriented Operations Coordinator to play a central role in the execution of our daily operations. This position holds broad responsibility for logistics, event production, and ongoing administrative management. The Operations Coordinator will work closely with the Director of Operations to implement the organization’s operational vision and provide cross-functional support to multiple departments.

Key Responsibilities 

Conference Execution 

• End-to-end operational coordination of conferences and events (from small events to large-scale conferences)

• Vendor & Hotel: Coordination with hotels, travel agencies, and external service providers to ensure all logistical needs are met.
• On-Site Operations: Coordinate and oversee logistics and operational solutions at the site

• Registration: Be responsible for the full attendee registration process using digital platforms

• Internal Events: Coordinate in-office events and employee welfare retreats

Travel Coordination

• Travel Logistics: Coordinate conference travel for our teams– including flights & ground transportation
• Coordinate all travel arrangements for visitors and guests

Administration & Ongoing Operations 

• Office Management: Coordinate procurement and inventory of office supplies 
• Vendor Relations: Maintain relationships with regular service providers 
•  Cross-Departmental Support: Provide operational support to various departments based on logistical needs, including flight coordination, arrivals, and handling additional inquiries as needed. 

Requirements & Qualifications 

Education & Experience: 

• Proven experience in operations, administration, or event production- Required
• Bachelor’s degree- Required

Languages: 

• Fluency in Hebrew and English (speaking, reading, and writing) – Advantage

Skills & Competencies: 

• Organizational Skills: Highly organized, ability to multitask, prioritize effectively, and meet tight deadlines in a fast-paced and multicultural environment, positive energy, and high motivation

• Service Orientation: Excellent interpersonal skills

• Technological Proficiency: 
• High proficiency in Office 365
• Tech-savvy with in-depth knowledge of Monday.com- Advantage
• Experience with ERP systems – Advantage