Special Projects Coordinator

Jewish Federation of Palm Beach County (“Federation”) is a 501(c)(3) nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Our mission is to strengthen Jewish identity, energize the relationship with Israel, and meet human needs that are uniquely the obligation of the Jewish community.

Position Summary:

As the Special Projects Coordinator in the Executive Department, you will have a dynamic role that balances operational program coordination with strategic project management. Reporting directly to the Chief of Staff, you’ll spend approximately 70% of your time planning and executing educational and cultural travel programs to Israel and destinations worldwide, and 30% of your time on strategic initiatives in collaboration with executive leadership and managers across departments.

Essential Duties and Responsibilities:

• Design 4-6 annual customized travel experiences for diverse groups, including donors of all giving levels, educators, community allies, young professionals, and families.
• Coordinate with on-the-ground tour operators and other destination partners to manage all logistics for travel programs, including accommodations, transportation, activities, and preparation of materials.
• Serve as the primary liaison between participants, Federation staff, and tour operators, ensuring all stakeholders stay informed and aligned throughout the program lifecycle.
• Develop and monitor program budgets, maintaining financial accuracy and compliance with internal requirements while maximizing travel program value.
• Accompany key travel programs to provide on-site support and maintain partner relationships, typically not exceeding once per year and based on organizational needs and priorities.
• Gather cross-departmental input throughout the year to ensure a cohesive annual portfolio of high-impact experiences that align with organizational priorities and deepen target audiences’ connection to Federation’s mission.
• Coordinate logistics for 2-3 annual donor engagement tours (“Take Action Tours”) to Federation’s local partner organizations – full-day experiences that demonstrate Federation’s local community impact and strengthen supporter commitment.
• Support the Chief of Staff, the Director of HR, and the Mandel Center for Leadership Development in developing comprehensive onboarding plans and templates across departments, including gathering input from stakeholders, researching best practices, and coordinating implementation efforts.
• Support additional Chief of Staff initiatives, including Strategic Plan implementation tracking, board governance projects, and organizational policy development.
• Coordinate cross-functional projects on behalf of the Chief of Staff, working with senior leadership and department heads to drive initiatives from planning through implementation and evaluation.
• Identify opportunities for process improvement and increased operational efficiency, working with the Chief of Staff to implement solutions.
• All other duties as assigned.

Required Qualifications:

• Bachelor’s degree.
• Exceptional organizational skills and meticulous attention to detail with proven ability to manage multiple complex projects simultaneously.
• Outstanding interpersonal and customer service skills—both written and verbal.
• Ability to build trusted relationships and work effectively, respectfully, and collaboratively with volunteers and with colleagues across departments and at all levels of the organization.
• High level of confidentiality, discretion, and professional integrity.
• Self-starter who takes initiative.
• Proficiency with MS Office Suite and Zoom.
• Ability to occasionally work flexible hours, especially in consideration of time differences for communication with partners overseas. 
• Experience with Jewish organizations/institutions/programs, either as an employee, volunteer, or participant.
• Availability to work a minimum of 3 local Federation events annually.
• Must pass Level 1 background check.

Preferred Qualifications:

• Experience with CRM databases and/or donor management systems.
• Background in budget development and financial management.
• Personal or professional international travel experience.

Comprehensive Benefits Package:

• Health, dental, and vision coverage with employer contribution.
• Retirement savings plan with employer matching.
• Generous paid time off and a holiday schedule that includes all major Jewish holidays.
• Access to a dedicated, internal professional development department with one-on-one mentorship and regular organization-wide classes and trainings.
• Clear pathways for growth, including advancement within your role or opportunities to transition into other departments as positions become available.

Work Environment:

• Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:
• Follow all Federation policies and procedures.
• Be available to other employees during Federation’s normal business hours.
• Not work from a public place (e.g. coffee shop, library, etc.) and/or join a public, unsecure wi-fi network when working with sensitive or confidential information.
• Maintain appropriate computer equipment and connectivity.

Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at Federation’s discretion. Employment is at-will, and this job description is not an employment contract. Nothing herein shall be deemed to create in any way whatsoever an employment contract.