Administrative, Communications & Program Coordinator
Congregation Beth Israel
Scottsdale, Arizona
Full-Time | In-Person | Non-Exempt
Join One of Arizona's Most Vibrant Jewish Communities
Congregation Beth Israel (CBI), founded in 1920, is Arizona's oldest and largest Reform Jewish congregation, serving more than 500 member families throughout the greater Phoenix and Scottsdale communities. As a vibrant Kehillah Kedosha (sacred community), CBI inspires meaningful Jewish life through worship, lifelong learning, acts of loving-kindness, and a deep commitment to Israel and the Jewish people. Our campus includes a thriving preschool, religious school, Camp Stein, adult education, cultural programming, and pastoral care, providing opportunities for Jewish engagement at every stage of life. We are committed to excellence in service, innovation, financial stewardship, and building meaningful relationships that strengthen our congregation today and for generations to come. (Congregation Beth Israel)
Position Summary
Congregation Beth Israel is seeking a highly organized, collaborative, and service-oriented Administrative, Communications & Program Coordinator to join our team.
As a key member of the CBI staff, this position serves as one of the primary ambassadors of the congregation, creating exceptional experiences for members, visitors, volunteers, and prospective members. The coordinator provides administrative support to senior leadership while managing communications, coordinating congregational programs and events, and fostering meaningful engagement throughout the CBI community.
Working closely with clergy, staff, volunteers, and lay leaders, this individual helps bring synagogue life to life through outstanding customer service, thoughtful communications, proactive outreach, and seamless program execution. The ideal candidate enjoys building relationships, thrives in a fast-paced environment, and is passionate about creating a welcoming and connected Jewish community.
Key Responsibilities
Administrative Support
- Provide administrative support to the Senior Rabbi and Executive Director, Chief Communal and Executive Officer.
- Coordinate calendars, meetings, and scheduling.
- Prepare correspondence, reports, and meeting materials.
- Assist with special projects and day-to-day office operations.
Member Experience & Congregational Engagement
- Serve as a welcoming first point of contact for members, visitors, and prospective members.
- Provide exceptional customer service by phone, email, and in person.
- Support new members onboarding and ongoing engagement.
- Coordinate volunteer reception coverage.
- Respond to member inquiries and lifecycle requests.
- Conduct outreach and follow-up with participants, volunteers, and prospective members.
- Help connect congregants with programs, volunteer opportunities, and community resources.
- Maintain accurate member information in ShulCloud.
Communications & Marketing
- Coordinate weekly e-newsletters, event promotions, and congregational communications.
- Update website content, social media, and digital signage.
- Collaborate with clergy and staff to promote synagogue programs and initiatives.
- Ensure consistent branding and messaging across all communication channels.
- Assist with photography, event promotion, and storytelling.
Program & Event Coordination
- Coordinate logistics for worship services, classes, community events, and special programs. Coordinate room setups, materials, vendors, and volunteer support.
- Maintain the congregational programming calendar.
- Manage registrations, attendance tracking, and follow-up communications.
- Evaluate program participation and recommend improvements to enhance member engagement.
Qualifications
Required
- 4–6 years of progressively responsible administrative, communications, customer service, or program coordination experience.
- Outstanding written and verbal communication skills.
- Excellent organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities while maintaining a positive, service-focused attitude.
- Strong computer skills, including Microsoft Office, email marketing platforms, databases, and social media.
- Ability to work occasional evenings and weekends for congregational programs and events.
Preferred
- Experience with ShulCloud or similar CRM/database systems.
- Experience in a synagogue, nonprofit, educational institution, or community organization.
- Familiarity with website content management systems and graphic design tools such as Canva or Adobe Express.
- Understanding of Jewish holidays, traditions, or synagogue life is helpful but not required.
Core Competencies
- Exceptional Customer Service
- Relationship Building
- Communications & Marketing
- Event Coordination
- Organization & Time Management
- Collaboration
- Initiative & Follow-Through
- Attention to Detail
- Technology Proficiency
- Adaptability
- Professionalism & Confidentiality
Compensation & Benefits
Salary Range: $55,000–$68,000 annually, commensurate with experience.
Comprehensive benefits package includes:
- Medical benefits
- Paid vacation and sick leave
- Paid Jewish and secular holidays
- Retirement benefits
- Professional development opportunities
Why Congregation Beth Israel?
At Congregation Beth Israel, every interaction helps strengthen our community. Whether welcoming a new family, coordinating a meaningful event, or sharing the story of CBI through engaging communications, you'll play an important role in creating a warm, inclusive, and vibrant Jewish home. You'll work alongside dedicated clergy, passionate staff, committed volunteers, and engaged lay leaders who believe in collaboration, innovation, and exceptional service. Together, we are building the future of Arizona's oldest and largest Reform congregation. (Congregation Beth Israel)
To Apply
Please submit:
- Résumé
- Three Professional References
Congregation Beth Israel is an Equal Opportunity Employer and welcomes applicants of all backgrounds who are excited to contribute to our mission and strengthen our community.