Preschool Administrative Assistant

Preschool Administrative Assistant

Position Overview:

We are seeking a highly organized and friendly Administrative Assistant to support the daily operations of our preschool. This role is the first point of contact for families and plays a key part in creating a welcoming and efficient environment for students, parents, and staff.

Key Responsibilities:

• Greet and assist parents, visitors, and students with professionalism and warmth
• Support the Director and Assistant Director with administrative tasks and special projects
• Schedule and coordinate tours for prospective families; provide general program information
• Manage student registration, enrollment, and tuition payments
• Maintain and update student databases, class lists, and records
• Coordinate onboarding for new families, classroom assignments and communication with teachers
• Ensure all student files are complete and compliant with DCF requirements
• Track attendance and maintain accurate student records
• Communicate effectively with parents via phone, email, and in person
• Assist with morning and afternoon carpool procedures
• Manage Step Up scholarship accounts for eligible students
• Update the school’s profile on the Department of Education website
• Create and process purchase orders for supplies and educational materials
• Maintain and update the school calendar and internal schedules
• Organize and archive alumni academic records
• Prepare spreadsheets, reports, and presentations as needed
• Design flyers and communications using Canva

Qualifications:

• Previous administrative or office experience (school setting preferred)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (especially Excel) and Canva
• Ability to handle confidential information with discretion
• Friendly, professional, and team-oriented attitude