Office Administrator

Office Administrator

Position Overview

The Office Administrator serves as the central point of contact for the day-to-day administrative and communications needs of Congregation Beth El. Reporting to the Executive Director, this role ensures that front-office operations run smoothly while supporting staff, engaging with congregants, and helping to maintain clear and effective communication across the community.

This individual manages core administrative functions, supports internal operations, and plays a key role in shaping the synagogue’s outward-facing communications, including social media and marketing materials. The Office Administrator helps ensure a responsive, organized, and welcoming experience for congregants, staff, and visitors.

Duties and Responsibilities

Administrative & Office Operations

• Serve as the synagogue’s receptionist, including answering phones, greeting visitors, and managing general inquiries in a professional and welcoming manner
• Provide administrative support to senior staff, including email correspondence, document preparation, filing, scanning, and photocopying
• Maintain and manage membership databases, ensuring accuracy and timely updates
• Partner with the Executive Director on administrative and operational priorities as needed

Congregant Communication & Support

• Serve as a primary point of contact for congregants, responding to questions and helping ensure a positive and responsive experience
• Support clear and consistent communication between staff and the broader synagogue community

Operations & Logistics Support

• Manage office supply inventory and ordering for the synagogue, the Thelma K. Reisman Preschool, and the Jewish Learning Center
• Assist staff members with vendor coordination, ordering, and deliveries as needed

Communications & Marketing

• Manage and execute the synagogue’s social media presence across platforms including Facebook, LinkedIn, Instagram, YouTube, and others
• Create and publish content to promote programs, events, and initiatives including the preparation of the weekly newsletter.
• Collaborate with clergy, staff, and lay leaders to develop marketing materials such as flyers, brochures, and advertisements

Qualifications

We welcome candidates from a variety of professional backgrounds and are committed to hiring for impact. The ideal candidate will have 3 years of experience managing written and online communications and will have a familiarity with administrative tasks necessary to run an organization. 

Compensation & Benefits: Salary - $40,000/Year

Comprehensive medical coverage offered. Additional benefits include dental, vision, and life insurance options.

To apply, please email your resume and cover letter to [email protected]