Development and Executive Assistant

Who We Are:

The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for the disabled, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, ?, is found on the labels of many kosher commercial and consumer food products.

Position Summary:

The Institutional Advancement department is seeking a highly organized and proactive professional to serve as a Development & Executive Assistant to the Senior Director & Ambassador. Our ideal candidate combines administrative excellence with donor engagement support, ensuring smooth operations and strategic coordination for high-level fundraising initiatives. This hybrid position operates in a fast-paced environment.

Responsibilities:

Executive Support 

• Provide day-to-day administrative support including calendar management, expenses administration and travel arrangements. 
• Prepare briefing materials, donor research and itineraries for donor visits and events. 
• Maintain accurate donor records in the CRM database including contact information, moves management updates, and gift documentation. 
• Facilitate donor correspondence by phone or email, including fielding questions, managing gift acknowledgment letters, and stewardship materials. 
• Prepare briefing documents and donor profiles for cultivation and solicitation meetings. 

Donor Research & Prospect Development 

• Serve as the liaison between fundraisers and the Senior Director & Ambassador, managing and prioritizing incoming research requests. 
• Manage the data input for the CRM, Velocity; ensuring accurate and timely donor data entry, including gift tracking and donor recognition.   
• Tag donors in the CRM following events and create tracking systems to improve list segmentation and communications. 
• Produce financial and donor reports, offering insights to support fundraising and strategic planning.  
• Oversee data integrity by ensuring accurate and timely donor data entry, including gift tracking and donor recognition.  

Stewardship and Engagement Opportunities  

• Work with relationship managers across the organization to identify opportunities in their cities and departments to create a pipeline of donors.  
• Organize holiday mailings and stewardship opportunities for prospects, hosts and donors. 

Qualifications:  

• Bachelor’s degree  
• 6+ years' experience in development environment or a non-profit organization 
• Flexibility is essential, as the position involves work outside of regular business hours, including evenings and weekends as needed. 
• Close attention to detail, ability to organize and complete projects accurately and efficiently  
• Successful management of time, and keeping to deadlines  
• Strong communication skills, verbal and written  
• Interpersonal skills and the ability to work with different types of individuals  
• Passion for taking on challenging projects, and ability to manage a variety of projects simultaneously  
• Strong eagerness to learn more about all aspects of non-profit fundraising  
• Desire to strategize on ways to engage with our alumni, parents, and broader community