Administrative Assistant (PT)

Job Title: Administrative Assistant at Congregation Beth Israel Asheville, NC

Position Type: Part-Time / 24 hours per week

Reports To: Executive Director

The Administrative Assistant plays an important role in supporting the day-to-day operations, administrative workflow, and community life of our Congregation. This position serves as a point of contact for members, leadership, visitors, and vendors. The ideal candidate is warm, highly organized, detail-oriented, service-minded, proactive and capable of managing confidential information with discretion while fostering a welcoming atmosphere. By managing the details, the Administrative Assistant frees up the Executive Director to focus on our Congregation’s goals and mission.

Required Qualifications

• Strong organizational and time-management skills.
• Strong and professional written and verbal communication abilities.
• High attention to detail
• Consistent follow-through in all duties
• Ability to manage multiple tasks and priorities simultaneously.
• Computer proficiency with all Microsoft software
• Flexibility, warmth, grace under pressure, and exceptional interpersonal skills
• Comfort in learning and utilizing new technology
• Familiarity with Jewish traditions
• Ability to handle confidential information with discretion
• Highly personable both on the phone and in person

Success in This Role Looks Like:

• Meetings and events are well organized and run smoothly.
• Tasks are completed accurately and on time.
• Communication flows efficiently across the office.
• Administrative burden on Executive Director is reduced.
• Organizational data stays accurate and up to date.
• Follow-through is consistent and reliable.

Key Responsibilities

• Answer phones and greet visitors with a customer service approach.
• Schedule weekly off-duty police and security staff for security during services
• Provide timely and accurate administrative support to the Executive Director including prioritizing inquiries and requests.
• Prepare and print weekly Shabbat bulletins, service announcements, prayer sheets, and event programs.
• Order supplies and maintain inventory levels
• Maintain synagogue databases, records, and reports
• Generate notices to members regarding yahrzeits and other important dates
• Assist congregants with membership inquiries, event registrations, and general information
• Manage cemetery and memorial board records and coordinate related transactions and communications.
• Coordinate kiddush sponsorships and work with caterers for weekly and special events.
• Assist with special projects as needed.

Work Environment & Hours

• Typical schedule is a weekly total of 24 hours over Tuesday- Friday, 10am – 4pm, with  occasional requirements for additional hours during High Holy Days or major synagogue events.
• Office is closed on Shabbat and major Jewish and secular holidays.
• Hourly rate of $25 per hour
• Additional hours may be needed in preparation for the major Jewish holidays
• Free onsite parking; near ART bus routes

Response Instructions

• Please send resume and cover letter to [email protected] by close of business on Wednesday, October 9, 2026, and include CBI Admin in the subject line.