Communications and Administrative Coordinator

Provide communications and administrative support for the Clergy, Administrator, and Board members to maximize engagement with congregants. Create and implement communication systems; manage congregant information; and support the day-to-day operations and programming of an active congregation. This position is accountable to the Administrator and Rabbi on a day-to-day basis.

Responsibilities:
• Create and distribute time-sensitive communications to congregants via mail, email, the TBT website, social media, and other means as appropriate
• Maintain the online directory and electronic databases with congregant information
• Monitor dates of congregant life cycle events and generate communications to acknowledge important milestones
• Schedule and maintain internal and external calendars of religious activities; Board, Committee and Clergy meetings; and special events
• Serve as the focal point for incoming mail, emails, and telephone calls
• Provide administrative support to the Clergy and Administrator
• Provide administrative support to Board members and congregants engaged in Temple programming activities
• Collect and edit articles, publish, and distribute a monthly newsletter
• Work with the Administrator, Board, and Clergy to monitor and adjust administrative processes and communication strategies to maximize cost effective engagement with congregants and the greater community
• Discreetly handle confidential and sensitive information

Skills and Qualifications:
• The ability to attend to a range of tasks and function efficiently in a busy office environment
• Excellent organizational, time management, and problem-solving skills
• Excellent interpersonal skills and the ability to responsibly manage confidential information
• Excellent writing and proofreading skills
• The ability to collaborate with professional staff and volunteers, as well as work independently
• The ability to evaluate and learn new software programs and applications
• Proficiency required for the following: Microsoft Office (Word, Excel, Power Point); Google Workspace (including Drive, Docs, Sheets, and Calendar); Dropbox; Zoom
• Proficiency strongly preferred for the following: Email marketing programs (e.g., Mailchimp); Customer relationship management (CRM) programs (e.g., ShulCloud); website content management systems (CMS); social media platforms (e.g., Facebook); design programs (e.g., Canva, InDesign)