Operations and Administrative Associate

About the Council for a Secure America

The Council for a Secure America (CSA) is a nonpartisan, nonprofit 501(c)(3) organization dedicated to strengthening U.S. national security through energy independence, strategic alliances, and education. A core focus of CSA’s work is the U.S.–Israel relationship, regional stability, and the role of the Abraham Accords in advancing peace and prosperity.

CSA convenes policymakers, diplomats, community leaders, and experts through briefings, educational programs, research, and delegations. Our work sits at the intersection of public policy, Jewish communal engagement, and global affairs.

Position Overview

CSA is seeking a highly organized, proactive, and detail-oriented Operations and Administrative Associate to support the organization’s daily operations and programming. This role is central to CSA’s effectiveness and works closely with senior leadership to ensure smooth execution of events, communications, and internal workflows.

This is an excellent opportunity for someone who enjoys logistics, problem-solving, and supporting mission-driven work in a fast-paced nonprofit environment, with meaningful exposure to Jewish communal leadership and national-security conversations.

Key Responsibilities

• Provide day-to-day administrative and operational support to CSA leadership

• Manage calendars, scheduling, and meetings across multiple time zones

• Support logistics for briefings, webinars, board meetings, and delegations

• Prepare materials for meetings and stakeholder engagements

• Assist with donor, partner, and community communications

• Coordinate travel logistics, itineraries, and reimbursement documentation

• Maintain organized systems for documents, contacts, and workflows

• Support CRM/database upkeep and list management

• Assist with light financial and administrative tracking

• Proactively identify operational needs and improve internal processes

Qualifications

Required

• Strong organizational and administrative skills

• Excellent written and verbal communication

• Ability to manage multiple priorities and deadlines

• High attention to detail and discretion

• Comfort working independently in a fast-moving environment

• Alignment with CSA’s mission and values

Preferred (not required)

• Experience in nonprofit, Jewish communal, policy, or government settings

• Event planning or logistics experience

• Comfort interacting with senior stakeholders

• Familiarity with CRM systems or database management

• Based in New York or able to attend periodic in-person meetings

Technical Skills

• Proficiency in Microsoft Word, Excel, and PowerPoint

• Comfort with Google Workspace (Docs, Sheets, Drive, Calendar)

• Experience with scheduling tools and digital calendars

• Ability to maintain CRM systems and contact lists (training provided)

• Familiarity with email marketing platforms such as Mailchimp (training provided)

• Comfort creating or editing basic visual materials using tools like Canva (training provided)

• Strong digital organization skills and willingness to learn new systems