Community Engagement and Operations Coordinator (Part-Time)

Community Engagement and Operations Coordinator (Part-Time)

Who We Are

3G Philly is a collective of grandchildren of Holocaust survivors in the Delaware Valley, seeking to honor our grandparents through education, advocacy, and peer support in order to uphold the pledge of "never again." 

Our work is carried out through the efforts of dedicated volunteers and committee leaders through organizing programs, events, and initiatives that keep this mission alive in our community. We're a small, mission-driven team, and this role plays a key part in keeping that work running smoothly.

This is an opportunity to make a meaningful impact by helping our organization fulfill its mission while working with a dedicated group of volunteers and community leaders. Your organizational skills will directly contribute to the success of our programs, fundraising efforts, and community initiatives.

Position Summary

3G Philly is seeking a mission-driven, highly organized and proactive Program & Committee Coordinator to support the day-to-day operations of our volunteer-run nonprofit organization. This part-time position (approximately 10-15 hours per week, with flexibility based on organizational needs) plays a crucial role in ensuring our committees operate efficiently, key stakeholders are held accountable to follow through and programs are executed successfully.

The ideal candidate enjoys working behind the scenes, is comfortable juggling multiple projects, creatively problem-solves, communicates effectively with volunteers, and thrives in a collaborative environment.

Key Responsibilities

Committee Support

Provide administrative and organizational support for several volunteer-led committees, including (but not limited to):

• Program Committee
• B Mitzvah Committee
• Development Committee
• Light It Up Yellow Committee
• Speaker Committee

Responsibilities include, but are not limited to:

• Working with and assisting committee chairs 
• Preparing agendas in collaboration with committee chairs
• Taking and distributing meeting minutes
• Tracking action items and following up on assignments
• Maintaining committee calendars and timelines
• Organizing committee documents and resources

Program & Event Coordination

• Assist with planning and coordinating organizational programs and events.
• Manage registrations, volunteer communications, and logistics as needed.
• Coordinate with committee members to ensure successful program execution.

Organizational Support

• Help keep the organization organized and operating smoothly.
• Maintain shared files, databases, and organizational documents.
• Track important deadlines and follow up on outstanding tasks.
• Assist with volunteer communications and correspondence.
• Provide general administrative support to the Board and committee leadership.
• Help identify opportunities to improve organizational systems and workflows.

Qualifications

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Detail-oriented with strong follow-through
• Proficient in Microsoft Office and/or Google Workspace
• Comfortable learning new technology and online collaboration tools
• Ability to work independently with minimal supervision
• Experience supporting committees, boards, or nonprofit organizations is preferred but not required

Preferred Qualities

• Passion for nonprofit work and community engagement
• Friendly, professional, and collaborative demeanor
• Strong problem-solving skills
• Flexible and adaptable
• Discreet when handling confidential information
• Demonstrated connection to Holocaust remembrance and education, or lived experience with the 3G community

Schedule

• Part-time (approximately 10-15 hours per week)
• Flexible schedule, with occasional evening meetings or events
• Remote with occasional onsite presence at events

Compensation

• $25-$30 per hour, negotiable

Reports To

Board President