Operations & Events Coordinator

Operations and Events Coordinator – Olami Manhattan 

About the Job 

Olami Manhattan, the leading hub for Jewish young professionals in the Village, is hiring a full-time Events & Operations Coordinator to join our vibrant team. This position offers a unique opportunity to support both the COO and Events Director while managing the operations of our dynamic space and helping plan engaging weekly and special events. 

About the Role 

The Events & Operations Coordinator will report directly to the Events Director and COO, splitting their focus between operational support for the COO and event planning responsibilities under the Events Director. We're looking for a proactive, resourceful professional with 1–3 years of experience in operations, logistics, or event planning who thrives on taking initiative and producing meaningful programs, with strong organizational skills. 

Responsibilities 

COO Support: 

• Schedule calls and plan meetings, ensuring seamless coordination 

• Serve as the primary point of contact for internal and external communications (including answering phones and greeting all visitors/vendors) 

• Handle requests and queries, draft documents, and route correspondence 

• Support space maintenance by working with vendors and service providers 

• Assist the COO with special projects 

• Update weekly event data in our database for all events 

Events Director Support: 

• Organize and execute weekly events and programs, ensuring smooth execution 

• Assist with catering needs and other logistics for our unique events 

• Speak with vendors and source supplies (caterers, décor resources, AV specialists) to ensure high-quality programs and timely deliverables within budget 

• Work under tight deadlines, balancing multiple events and priorities simultaneously while maintaining precision and composure 

• Oversee facilities teams and part-time staff during events, delegating tasks effectively, managing spaces efficiently, and addressing issues in real time 

• Maintain a tight inventory of the office space and event supply closets, keeping spaces neat and organized 

Major Events & Special Programs: 

• Support end-to-end production of the annual Gala, The Annex, Business Network events, and emerging program initiatives 

• Support the execution of monthly community Shabbat hosting 

Requirements 

• 1–3 years of experience in operations, logistics, or event planning 

• Ability to work flexible hours, including evenings 1–2 nights a week to accommodate events 

• Strong organizational and multitasking skills, with excellent problem-solving abilities 

• Outstanding interpersonal and communication skills to collaborate effectively with team members and external contacts 

• Proactive and resourceful, with keen attention to detail and the ability to take initiative 

• Ability to travel to different spaces throughout NYC 

You Are 

• Highly organized and detail-oriented 

• A skilled multitasker who thrives in fast-paced environments 

• A natural troubleshooter who can solve challenges with ease 

• Personable and team-oriented, with excellent communication and relationship-building skills 

Benefits 

• Hybrid schedule: 3–4 days in office, 1–2 days remote depending on programmatic support needs 

• 10 vacation days and 5 sick days annually 

• Paid time off for all Jewish holidays 

• Early Fridays 

• Complimentary lunch once a week 

Join our team and help create memorable experiences for the most popular Jewish young professional community center! 

To Apply: Send your resume and a brief cover letter explaining your fit for the role to [email protected]