Executive Assistant to the President

The Executive Assistant serves as the operational heartbeat of the Office of the President, bringing organization, continuity, and thoughtful execution to the countless details that enable the Foundation's leadership to focus on advancing its mission and philanthropic impact.

Serving as the President's trusted administrative and organizational partner, the Executive Assistant provides exceptional executive support while helping manage priorities, communications, relationships, meetings, travel, events, and strategic commitments. This role ensures the President's time is leveraged effectively, important matters receive the appropriate attention, and commitments are executed with professionalism, discretion, and exceptional follow-through.

Reporting to the Managing Director, Operations and working closely with the President, the Executive Assistant plays a central role in fostering effective communication and coordination among Foundation leadership, trustees, rising trustees, family members, grantees, staff, and external partners. Through thoughtful organization, sound judgment, and proactive problem-solving, this individual helps create the structure and continuity that enable the President and the Foundation to operate at the highest level and keep complex activities in motion.

The ideal candidate is proactive, highly organized, detail-oriented, and service-minded, with exceptional judgment, outstanding communication skills, emotional intelligence, and a natural ability to anticipate needs, solve problems, and build trusted relationships.

Responsibilities

Executive Support and Coordination

• Serve as the President's trusted administrative and organizational partner, enabling her to focus on strategic leadership, governance, and philanthropic priorities.
• Proactively manage the President's complex calendar, scheduling, travel, meetings, and daily priorities with exceptional accuracy, discretion, and foresight.
• Prepare agendas, briefing materials, guest profiles, background information, and meeting summaries to ensure the President is consistently informed, well prepared, and positioned for success.
• Monitor commitments, action items, deadlines, and correspondence, ensuring timely follow-through, accountability, and seamless execution.
• Draft, proofread, and coordinate professional correspondence and communications on behalf of the President.
• Coordinate all meeting logistics, materials, hospitality, and post-meeting follow-up to ensure a seamless and professional experience.
• Anticipate needs, identify potential challenges, and proactively solve problems and implement solutions before issues arise and they become obstacles.

Relationship, Meeting, and Event Management

• Coordinate communications and logistics involving trustees, rising trustees, family members, Foundation staff, grantees, consultants, vendors, and external partners, ensuring a high level of responsiveness, professionalism, and attention to detail.
• Support board meetings, family meetings, retreats, educational programs, site visits, and special events by coordinating invitations, RSVPs, meeting materials, hospitality, logistics, and post-event follow-up.
• Assist with the onboarding, orientation, and ongoing engagement of trustees, rising trustees, and family participants.
• Serve as a trusted liaison between the President and internal and external stakeholders, fostering timely communication, strong relationships, and a consistently positive experience.
• Maintain a thorough understanding of Foundation priorities, strategic initiatives, and key relationships in order to provide informed coordination, context, and executive support.
• Help ensure that trustees, family members, Foundation leadership, grantees, and other key stakeholders receive timely communication, thoughtful follow-up, and exceptional service.

Organizational Effectiveness and Information Management

• Maintain organized and accessible records, governance materials, meeting documentation, contact databases, and other institutional records to support continuity, efficiency, and organizational effectiveness.
• Track key decisions, commitments, and follow-up items to ensure accountability, continuity, and preservation of institutional knowledge.
• Collaborate with Foundation staff, including the Communications team, to ensure materials and correspondence are accurate, polished, and aligned with the Foundation's standards and messaging.
• Proactively identify communication gaps, missed follow-ups, scheduling conflicts, and coordination challenges, bringing potential issues and recommended solutions to the appropriate members of the leadership team.
• Maintain executive calendars and tracking systems related to trustee engagement, family activities, governance, and Foundation initiatives.
• Recommend and help implement improvements to administrative systems, communication processes, and workflow efficiencies that enhance the effectiveness of the Office of the President.
• Handle confidential and sensitive information with the highest level of discretion, professionalism, sound judgment, and integrity.

Measures of Success

Success in this role will be demonstrated by:

• The President being consistently informed, well prepared, and effectively supported in managing priorities, relationships, and strategic commitments.
• The ability to anticipate needs, proactively solve problems, and reduce the administrative burden on the President.
• A complex executive calendar that is managed proactively, accurately, and with minimal oversight.
• Meetings, travel, events, and executive communications that are executed seamlessly, professionally, and with exceptional attention to detail.
• Consistent, reliable follow-through on commitments, requests, deadlines, and action items.
• Professional, responsive, and relationship-centered interactions with trustees, family members, Foundation staff, grantees, and external stakeholders.
• Well-organized, accurate, and readily accessible records, materials, and institutional information that support continuity and organizational effectiveness.
• Administrative systems, workflows, and communications that contribute to the efficiency and overall effectiveness of the Office of the President.
• Stakeholders consistently experiencing exceptional professionalism, responsiveness, warmth, discretion, and attention to detail in every interaction with the Foundation.

Qualifications

Required

• Demonstrated experience supporting a senior executive, principal, board chair, family office leader, CEO, or comparable leadership position.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to manage multiple priorities simultaneously.
• Excellent judgment and discretion in handling confidential information.
• Advanced proficiency with Google Workspace and related productivity tools.
• Ability to work effectively in a fast-paced environment requiring flexibility and responsiveness.
• Appreciation for the Foundation's mission and interest in impact-driven work.

Preferred

• Bachelor’s degree.
• 5+ years of relevant C-suite/executive-level support.
• Experience supporting executives within a foundation, nonprofit organization, family office, educational institution, or mission-driven organization.
• Experience coordinating board meetings, leadership events, or governance-related activities.
• Experience managing complex schedules involving multiple stakeholders and competing priorities.
• Familiarity with Jewish life, culture, traditions, customs, and the Jewish communal landscape, including an understanding of the Jewish calendar, holidays, and practices, as well as philanthropy and/or family foundations and/or Jewish nonprofits.

Who Will Thrive in This Role

The successful candidate will be:

• Highly dependable and responsive.
• Proactive vs. reactive, resourceful, and solutions-focused, with the ability to anticipate needs and address challenges before they arise.
• Exceptionally organized and detail-oriented, with a commitment to accuracy and follow-through.
• Emotionally intelligent, bringing strong judgment and discretion.
• Calm under pressure, remaining flexible and composed while balancing competing priorities in a dynamic environment.
• Warm, professional, and service-oriented with a genuine passion for the mission.
• Comfortable working behind the scenes to support the success of others.
• An excellent relationship-builder, with the ability to interact confidently and professionally with trustees, family members, Foundation leadership and staff, grantees, and external partners.
• Committed to excellence in execution and continuous improvement, delivering a consistently high standard of work.

Impact of the Role

The Executive Assistant to the President plays a critical role in the effectiveness of the Foundation by ensuring that the President's time, relationships, communications, commitments, and strategic priorities are managed with professionalism, consistency, and exceptional care.

Through outstanding executive support, thoughtful coordination, and proactive problem-solving, this role enables the President to focus on leadership, governance, philanthropy, and advancing the Foundation's mission to proliferate Jewish wisdom and values in the contemporary world.

As a trusted partner to the President and a key member of the Foundation team, the Executive Assistant helps foster organizational effectiveness, strengthen stakeholder relationships, and support the successful execution of the Foundation's mission and priorities.