Office Manager

Bet Alef Meditative Synagogue | Seattle, WA, United States

Posted Date 11/23/2021
Description

 

 

The Organization

Bet Alef Meditative Synagogue is an independent, inclusive spiritual community of 100+ households in Seattle, WA, practicing an evolving Judaism as a path to awakening. We foster a Jewish spirituality for all ages that supports each individual, is realized in community and manifests itself in our world as peaceful acts of compassion and love. Bet Alef is striving to create an evolutionary community that mirrors this purpose, both for those in the Seattle area and for those who connect with us online. For staff, that includes a holistic blend of flexibility that is family friendly, with a "bring-your-whole-self-to-work" environment. We also like to have fun! 

Who are we looking for?

  • Someone with business acumen: a problem solver, staff manager, back-of-the-house owner, able to create reports to define/track specific matrices, financial connector to members & prospective members.
  • Someone with great communication skills:  including writing/editing for newsletters & website content.
  • Someone with excellent people skills: warm, approachable, and compassionate.  
  • Someone who is a true organizer: ability to execute the plan, understands and applies Bet Alef's mission. Has great event planning skills, is a resource for committees, is a liaison to our host community and other organization partners.
  • Someone able to work effectively remotely in a ¾ time position, as well as attend staff meetings, provide support at Shabbat services, during holidays and festivals, at our annual weekend meditation retreat and community meeting in person.
  • Someone with a strong Jewish background: familiarity with Jewish traditions and a desire to contribute to and be a part of a Jewish community.

Office Manager Job Description  
Bet Alef is seeking an experienced leader to fill the role of Office Manager (O.M.). Working closely in partnership with our Rabbi and Board, the O.M. is responsible for overseeing the administrative side of our community, including communications, membership, fundraising, programming, and finances, as well as providing support to lay leaders & volunteers. Having a deep understanding and commitment to Bet Alef's mission is key.  

 Administrative role:

  • Supports all aspects of the congregation’s business and staffing operations. 
  • Collaborates effectively with office staff and all contractors connected to Bet Alef. 
  • Creates and maintains a professional work environment with high morale and productivity, focusing on high-priority goals and programs. 
  • Serves as a liaison with our facility host on scheduling and use of the building.
  • Maintains secure and organized files for contracts and other documents required for legal purposes, including taxes/audits and all required licensing. 

Financial Management role:

  • Manages the day-to-day financial activities of the Synagogue in collaboration with our bookkeeper, including banking, payroll, accounting, and insurance needs,
  • Works closely with the Treasurer and Finance Committee. 
  • Prepares & manages monthly finance reports for the Finance Committee and Board.
  • Supports the Finance Committee in preparing & managing the annual budget & operational plan. 

Congregational role:

  • Assesses and supports the operational needs of all programs, committees, and overall community projects. 
  • Develops and maintains relationships with members of Bet Alef, strengthening the connection all members feel to the synagogue. 
  • Responds to members needs effectively and professionally, and facilitates on-boarding of new members.

Board and Volunteer Support role:

  • Works with the Rabbi to ensure that volunteers are engaged and supported. 
  • Works with the President to provide Board Members with the tools they need to help Bet Alef achieve its goals and objectives. 

Fundraising role:

  • Supports the Board of Directors by providing tools and reports needed for all fundraising campaigns, including donors’ recognition.
  • Ensures that appropriate donor recognition strategies are in place and carried out throughout the year. 

Knowledge, skills and abilities:

  • Bachelor’s Degree and a minimum of 3 years administrative management experience required; in non-profit organization(s) preferred.
  • Strong financial/accounting skills. 
  • Ability to juggle multiple responsibilities.
  • Highly organized with excellent attention to details.
  • High personal and professional integrity.
  • Excellent communication skills, both oral and written. 
  • Ability to build appropriate partnerships with Rabbi, Staff, Board, committees, and other volunteers.
  • Knowledge of Jewish traditions, practices, holidays, life cycle events.
  • Proficiency with Microsoft Office & Google G Suite, OneDrive, Zoom, and QuickBooks required. Familiarity with MailChimp, database management tools; ShulCloud or other non-profit CRM systems preferred. Proficiency or willingness to learn WordPress, Vimeo/Livestream and basic social media platforms practices necessary. 

Working conditions and requirements:

  • Work will be conducted both remotely and in an office environment, exposing the employee to computer monitors and office equipment.
  • Must be able to work remotely during the COVID pandemic or other emergency conditions.
  • Must be able to lift up to 20 pounds of materials.
  • Ability to drive to meetings and events in their own personal vehicle.
  • Work hours may be flexible and will include some evenings and weekends, in order to administer meetings, events or community outreach activities. 

How to apply

First spend time on our website to better understand who we are.

If intrigued and excited, Candidates should send a resume with a cover letter that details your interest in our particular community to [email protected]. We look forward to hearing from you.

Salary: $25-$30 per hour based on experience. This is a non-benefit position beyond paid training, a great working environment, paid vacation & flexible personal time. 

 









Duration
Part Time, Contract, & Seasonal
Categories
Administrative Support
Organization Type
Synagogue
Benefits
paid vacation

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