Administrative Assistant

Romemu is seeking a full-time administrative assistant to work as an integral member of the team. Reporting to the Executive Director, they will play a key role in facilitating the day-to-day operations of the synagogue. The ideal candidate brings not only strong administrative and technical skills, but also a welcoming presence and a deep appreciation for the value of care and community connection. 

About Us: Romemu is a Jewish spiritual community based on Manhattan’s Upper West Side with a growing national and international presence. Our unique community combines traditional Jewish scholarship and prayer with deep spirituality, expressed through music, mindfulness, and tikkun olam. Come join our highly energetic/strategic/soulful and super fun Romemu team!   

Requirements: 

• 40 hours per week; Flexibility in remote/office hours 
• Must be available to staff 1-2 shabbat services every month 
• While most work will take place during normal business hours, there will be additional evening or weekend hours as scheduled in advance

Responsibilities: 

Shabbat and Program Coordination:

• Assisting with logistics for classes, events, programs and holidays including:
  • Purchasing catering
  • Coordinating schedules
  • Tracking and communicating RSVPs
  • Maintaining event and guest lists
  • Assisting with coordination of volunteers, caterers, and vendors as needed. 

General Admin Support:

• Calendar and meeting coordination
• Travel planning
• Document editing, formatting and printing

Member and Donor Relations:

• Creating and tracking member outreach lists
• Coordinating donor meetings
• Managing Thank You notes
• Supporting online membership, fundraising drives, and in-person events.

Qualifications:

• Exceptional interpersonal, verbal, and written communication skills
• Detail-oriented, organized, and able to multitask effectively
• Proficient in Google Suite/Microsoft Office or similar platforms
• Discretion in handling sensitive and confidential matters
• Familiarity with Jewish customs, holidays, and synagogue life preferred.
• Ability to work well in a team setting, showing respect for all, emotional maturity, and a good sense of humor