Administrative Assistant

Overview:
The Administrative Assistant plays a key role in ensuring smooth day-to-day operations of the synagogue office and providing direct administrative support. This individual must be organized, personable and capable of managing sensitive information with discretion while juggling multiple priorities.

Key Responsibilities

Front Office & Member Relations

• Warmly greet guests, members and visitors, creating a welcoming environment
• Serve as liaison for members, promptly responding to inquiries or directing communication to the appropriate staff
• Answer phones with professionalism, handle messages and coordinate follow-up
• Collaborate with staff

Office & Administrative Tasks

• Maintain master calendars, room reservations and synagogue schedules
• Help with email newsletters
• Work on monthly bulletin and coordinate advertising
• Maintain and update the database
• Manage security schedule and communicate with security firms for scheduling
• Assist in coordinating some programs
• Assist in managing the website and internal Temple calendars 
• Assist with all actions necessary to help Temple Beth Emet function smoothly

General Skills & Expectations

• Exercise discretion with confidential information and sensitive matters
• Work as an integral part of the front office support staff as a team player
• Take initiative, solve problems proactively and complete tasks with urgency and accuracy
• Good writing and communication skills
• Be flexible and able to work occasional evenings or weekends during special events, holidays or school breaks
• Proficient in Microsoft Office (Word, Excel, Publisher, Access), Adobe Acrobat and willing to learn synagogue-specific software and CANVA
• Knowledge of Judaism is preferred; Hebrew or Spanish is a plus but not required
• Must be able to pass Level 2 background check