Seeking a highly organized, personable, and detail-oriented Office Administrator to support the daily functioning of our busy office. This role is ideal for someone who can manage multiple responsibilities, interact warmly with members, and ensure smooth operations across finance, office management, membership services, communications, and event support. The Office Administrator plays an essential role in helping the shul run efficiently and supporting the needs of our growing community. The salary range for this position is $55,000-60,000.
Key Responsibilities
Administrative & Office Operations:
· Answer phones, greet visitors, and support congregant needs.
· Maintain office equipment, supplies, and overall office functioning.
· Manage the master calendar and update website content as needed.
· Assist with weekly bulletin, communications, and creating flyers or signs.
· Prepare sponsorship coversheets, seating charts, labels, and name tags.
· Provide administrative support for staff, committees, programs, and events.
· Assist with project coordination, including event logistics and operational initiatives.
Membership Services & Communications:
· Maintain accurate member records in Shulcloud.
· Process new member information and support membership engagement.
· Prepare donation acknowledgments and thank-you letters.
· Manage yahrzeit reminders and milestone communications.
· Create and manage event and program registration forms.
· Support membership and development correspondence.
Financial & Bookkeeping Support:
· Enter and categorize expenses in QuickBooks.
· Cut checks weekly and assist with financial reporting.
· Receive and apply member payments; deposit checks and cash.
· Coordinate 1099s with the bookkeeper.
· Ensure accuracy of all financial transactions.
Food Orders & Program Support:
· Order weekly food for Kiddushim, holidays, and programs.
· Order program and office supplies as needed.
· Coordinate with the custodian for event and facility needs.
Skills & Qualifications:
· Proficiency in QuickBooks required.
· Strong skills in Microsoft Office, Google Drive, Zoom, and Microsoft Teams.
· Canva experience preferred.
· Familiarity with ShulCloud or similar CRM is a plus.
· Excellent grammar, editing, communication, and interpersonal skills.
· Highly organized, detail-oriented, and dependable.
· Able to manage multiple projects in a fast-paced environment.
· Comfortable working independently and collaboratively.
· Professional, friendly, and committed to high-quality work.