Our client, The American Technion Society (ATS) is currently seeking a Program Coordinator to join their growing organization. This position is based in the New York Metro Region and will require two days in the office weekly and in person events.
The American Technion Society
The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. Over more than 80 years, their nationwide supporter network has funded new Technion scholarships, research, labs, and facilities that have helped deliver world-changing contributions and extend Technion education to campuses on three continents. ATS employs a staff of 70 + that work from New York and in regional offices across the United States.
YOUR ROLE
The Program Coordinator provides project management, support, and coordination services for speaker itineraries across the organization. The Program Coordinator will also assist in identifying new speakers for ATS speaker tours and programs domestically and internationally as well as assist in the coordination of events on behalf of the ATS and Technion as needed especially where speakers are involved.
SKILLS and STRENGTHS
- Manage and execute speaker itineraries and travel logistics (domestic/international) to ensure seamless experiences
- Lead virtual/online program run-of-show; coordinate with ATS staff, Technion speakers, and panelists
- Represent the Programs team in cross-functional event strategy planning for donor engagement; lead execution of approved events
- Coordinate communication between staff and speakers; prepare speakers for engagements
- Serve as 24/7 point of contact during speaker travel for emergencies
- Collaborate with marketing to develop and approve content (bios, invitations, collateral)
- Track sabbatical/post-doc info; maintain budgets and process invoices
- Identify and vet Technion professors/alumni for speaker opportunities
- Build and maintain speaker database; assist with speaker interviews and script creation
- Manage department admin tasks, project tracking, calendars, and reporting
- Support ATS event coordination and special projects, particularly where speakers are involved
Ideal Candidate
- Bachelor’s degree required
- 2+ years of experience coordinating speakers and events, preferably in fundraising or association settings
- Exceptional communication, writing, organizational, and project management skills
- Detail-oriented, adaptable, and calm under pressure
- Creative self-starter with sound judgment and ability to work across diverse teams
- Proficient in Microsoft Office; familiar with Zoom, Dropbox, and Google Drive
- Interest in science and technology a plus
WORKING with ATS
Professional Growth at ATS
At ATS, we’re committed to fostering your professional journey through targeted development programs, ensuring your career growth is at the forefront of our priorities.
Our Culture and Benefits
Join a culture of collaboration and support that is fueled by innovation and creativity. We offer a competitive benefits package, prioritizing your wellbeing with flexible work options and generous time off. Our salary range reflects our commitment to fair, competitive compensation. Ready to join our mission driven team? Let’s make a difference together.
Salary Range: $67,000 to $77,000, Non-Exempt
Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please forward your resume to [email protected].
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Our client is an equal opportunity employer. M/F/H/V
ATS is an equal opportunity employer. We support the diverse cultures, perspectives, skills, and experience of our employees and are committed to creating an inclusive environment for all staff. It is further the policy of ATS to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process.