Jfamily Program Coordinator

Program Coordinator

OVERVIEW

The Jfamily Department at the J provides support, education and connection to Jewish families in Detroit. The Jfamily department is seeking a Program Coordinator to support the team in planning and executing high-quality family programs.

The ideal candidate is highly organized and detail-oriented. This is a great opportunity to assist our staff with diverse projects and provide administrative support.

 DUTIES AND RESPONSIBILITIES

• Help execute high-quality family programs, this includes all aspects of event planning including preparing program materials, scheduling venues, catering, coordination of technology needs, conference calls, managing registration lists, and welcoming program participants.
• Create and manage program registrations.
• Complete data entry and approvals for the JFamily databases, Mailchimp account, and PJ Library Detroit subscriptions.
• Create program professional contracts.
• Assist in the packing and delivery of Jfamily New Baby Boxes, The Grand Bag and holiday-based bag programs.
• Plan and prepare promotional items orders.
• Record and distribute minutes for meetings.
• Maintain a system for recording expenses, credit card purchases, purchase orders and petty cash.
• Maintain, organize and order general office supplies.
• Administer digital post-program surveys. Facilitate various aspects of surveys including creation and monitoring of digital and print surveys, and compilation of data.
• Assist in the coordination of Jfamily committee meetings and leadership development opportunities.
• Be an integral part of the J’s staff team, to include other responsibilities, as determined by Senior Director.

REQUIRED SKILLS AND ABILITIES

• Bachelor’s Degree preferred.
• Minimum of two years of program coordination/administrative experience.
• Proficient in Microsoft Office and Google Suite applications.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Knowledge of Jewish customs and holidays preferred.
• Professional, well-organized and detail-oriented.
• Thrives in a fast-paced collaborative environment.
• Strong work ethic and willingness to do what it takes to get the job done.
• Positive attitude, dependable.
• Willing to work some weekends and evening hours, as needed, to provide support for Jfamily/The J events.