Event Coordinator

Jewish National Fund | Boca Raton, FL, United States

Posted Date 10/12/2022

About Jewish National Fund-USA:

Unparalleled in the Jewish philanthropic worldJewish National Fund-USA's strategic vision has been and always will be, to ensure a strong, secure, and prosperous future for the land and people of Israel. Everything we do -- every project, initiative, and campaign we take on – is integral to our vision of building and connecting to our land. We plant trees, build houses and parks, source water solutions, buy fire trucks, and improve the lives of people with special needs. We boost tourism, support Aliyah, promote Zionist education and engagement, build medical centers and trauma centers, fund agricultural and culinary research, and run an American semester abroad high school in Israel. We do all these things because each project, each program, each partnership, is consistent with our strategic vision – population growth in the north and south, connecting the next generation to Israel, infrastructure development, ecology, forestation, heritage preservation, and more -- all for the land and people of Israel.


We have:

  • An incredible mission backed by hundreds of thousands of partners, our donors, who support the land and people of Israel and Jewish people everywhere
  • An enthralling 121-year history as one of the world's oldest environmentally focused philanthropic organizations
  • An inclusive, supportive, and collaborative work culture where we play as a team, support each other and nurture creative minds
  • A bold One Billion Dollar Road Map for the Next Decade that's creating infrastructure, environmental, and economic opportunities to attract 500,000 people to Israel's Negev Desert and 300,000 people to the Galilee
  • An active and engaged lay leadership that supports and guides our professional team and our organization's direction
  • Days off for select Jewish holidays (in addition to the secular US holiday calendar) along with "3pm Fridays" during winter
  • Opportunities to visit Israel
  • Top-notch Healthcare plus Dental and Vision, employer-paid Life Insurance, and Short and Long-term Disability


Position Overview:

As Jewish National Fund's Event Coordinator, you will assist with planning and execution of events. This position can be based out of our Boca Raton, FL office.


Job responsibilities: 

  • Work closely with Director, Events Manager, production company, and campaign staff to assist with planning, coordinating, execution of events and on-site management of in-person events
  • Assist with aspects of event logistics, including but not limited to - registration web sites, generation of catering BEO’s, housing room block management, RSVP tracking, survey data, project tracking through Salesforce and Inspire Planner
  • Independently coordinate small events, as assigned
  • Work with Marketing to develop speaker slides and proof reading of all marketing materials for events assigned
  • Partner with JNF-USA Speaker Bureau to coordinate speakers for events, managing their requests and organizing all necessary information
  • Participate in all planning, pre-event, and post event meetings
  • Manage event email boxes, responding to all requests
  • Partner with catering vendors in the selection of menus for events
  • Schedule, train and oversee onsite event volunteers and support staff
  • Run all virtual events via Zoom Meeting or Zoom Webinar
  • Ensure all vendors execute/perform at each event per contract terms
  • Work in-person events which includes onsite set up, managing of shipments, coordinating with the hotel, and running registration
  • Maintain inventory of all event supplies, equipment, materials, and branded items
  • Act as the liaison with the administrative staff and their support of event duties
  • Assist with coordination and collection of items for an auction (silent or live) and/or raffle at events
  • Assist with follow-up after events
  • Assist with set-up and break-down of events
  • Assist with research of services provided and related and pricing of venues and vendors
  • Misc. projects, as assigned (updating databases, research, etc.)



  • BA/BS degree
  • Excellent organizational and communication skills
  • Ability to problem solve and multi-task with numerous deadlines
  • Tolerance for time-sensitive transactions and last minute changes
  • Ability to work as a team with campaign staff as well as independently
  • High energy, flexibility and ability to meet deadline demands
  • Strong attention to detail
  • Excellent interpersonal, verbal and written communication skills
  • Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Knowledge and experience with Zoom meetings and webinars, Vimeo and YouTube a plus
  • Experience with Salesforce or other database platforms a plus
  • Ability to work nights, weekends and to travel
  • Candidates must have a valid US driver's license, access to a car and personal credit card to use for travel (documented expenses are reimbursed per company policy)
  • Ability to lift up to 25lbs.
Full Time
Events Management
Organization Type
Job Location

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