School Receptionist

Chicago Jewish Day School | Chicago, IL, United States

Posted Date 5/04/2022
Description

Position Summary:

The School Receptionist is a member of the Operational Team and reports to the Director of Business Operations.  In this position, the person is the welcoming “face” of the school; therefore, needs to be highly organized and a strong communicator with customer service experience.  This individual must be comfortable in a fast-paced environment, able to work independently and operate with a high attention to detail.  A great deal of flexibility and a “can-do” attitude are essential to meet the needs of a large community.  This position is a year-round position at the school.

 

Job Responsibilities include, but are not limited to:

 

  • Greet all incoming students, families and guests respectfully and professionally.
  • Maintain employee and department directories as well as building maps; provide clear direction to all visitors.
  • Answer phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school.
  • Maintain the reception area in a clean and orderly fashion; ensure shared resources are available.
  • Maintain student attendance records in the Student Information System.
  • Oversee Dismissal Management Software.  Responsibilities include managing daily dismissal plans, notifications, annual rollover and troubleshooting family and employee issues.
  • Maintain Certificate of Insurance binder for all third party vendors.
  • Oversee Lost & Found items; organize items for return and/or prepare for donation.
  • Sort and distribute mail to each department and oversee postal system changes based on the school calendar.
  • Oversee monitor in the reception area; edit messaging as appropriate.
  • Update, prepare and distribute emergency binders at the start of each school year.
  • Partner with the security team to assist in management of the Security calendar.
  • Manage telephone message systems.
  • Actively participate in staff meetings.
  • Protect the organization by keeping information confidential.
  • Perform other duties as assigned.

 

Skills and Qualifications

  • Bachelor’s Degree preferred.
  • Potential candidates will need to be at school from 7:00am until 4:00pm (flexible scheduling available on non-student days and during the summer months).
  • Ability to multitask and prioritize work activities.
  • Be able to anticipate potential problems and suggest and/or implement solutions; with approval from management.
  • Must be detail oriented with strong organization and time management skills.
  • Must be flexible and enjoy the challenges of working in a busy school environment.
  • Must have solid computer skills and experience with various software applications.
  • Possess strong interpersonal and customer service skills.
Salary45000.00 - 50000.00 Annual
Duration
Full Time
Categories
Administrative Support
Organization Type
Education & Schools
Benefits
Retirement Plans | Dental | Kosher Food Option Available | Leave Early for Shabbat | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days
Job Location
US

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