Position: Program Administrative Assistant
Supervisors: Director of Engagement and Program & Director of Sholom Sprouts
Congregation Rodeph Sholom (CRS) is a large dynamic Reform synagogue at the heart of Manhattan’s Upper West Side and has a strong 180-year history. We are a community for all who enter our doors and our members represent the vibrant diversity of New York’s Jewish landscape. Multi-generational families, millennials, interfaith families, lifelong New Yorkers, those new to the city, folks pursuing conversion and those exploring Judaism for the first time have all found a home at CRS.
CRS is looking for a dedicated and detail-oriented person to support both Sholom Sprouts, our thriving brand of experiences for children aged 0 to 4 and their grownups, as well as adult and synagogue-wide programming. You will be instrumental in all aspects of program delivery from behind the scenes before, during, and after programs to interacting with children and families. The Program Administrative Assistant will serve as a “utility player” with a specific focus on office management, registration, finances, database responsibilities and communications.
The successful candidate thoughtfully manages the program priorities, is a welcoming and clear communicator, is an organizer and planner at heart who has supported or led in-person programs or events, and is a go-getter who is eager to find answers and trouble-shoot to ensure a wonderful program delivery and experience for all.
Our team works on a hybrid schedule. All our team members must be flexible and able to adapt to short- and long-term shifts in their job duties. Working hours are generally 9:00 AM to 5:00 PM (4:00 PM on Fridays); additional hours may be required evenings and weekends.
- Own program registration process (maintain records, create registration forms, and update dashboards).
- Respond to program inquiries from individuals and families.
- Preparing reports based on gathered data and info from various sources.
- Inventory and order supplies, including food and printed materials.
- Assist with program logistics (set up, delivery, and clean up).
- Track department expenses and process expense reports and invoices.
- Create program materials and communication with Marketing (paper & digital).
- Assist with administrative duties and special projects as needed.
- Bachelor’s degree.
- 1-3 years of related office experience preferred.
- Advanced proficiency with Microsoft Office (mail merge, name tags, etc.).
- Familiarity with Constant Contact and Google Suite.
- Experience with program or event coordination is a plus.
- Customer-service oriented.
- Solid problem-solving skills.
- Strong research skills.
- Anticipates needs and takes appropriate action.
- Excellent written and verbal communication skills.
- Comfortable with change and shifting priorities.
- Easily adapts to new technology.
- Must be at team player and enjoy working in a collaborative manner.
- Knowledge about Judaism, or comfortable learning about Jewish rituals and practices.
- Ability to work occasional hours outside of regular business hours, including participation in events or programs that happen on Shabbat.
SALARY & BENEFITS
- Salary range: $42,000-47,000; commensurate with experience.
- Generous paid time off (e.g., vacation, holidays, sick and personal days, and parental leave).
- Comprehensive medical, dental, and vision insurance.
- 403(b) retirement plan with up to a 7% matching contribution.
- Flexible Spending Accounts for commuter, dependent care, and medical expenses.
- Short-term disability, long-term disability, and life insurance.
- AFLAC plans
- Gym membership subsidy
- Professional development.
- All staff must be fully vaccinated, including booster shot. Proof of vaccination required at start of employment.
- Cover Letter: Please include a cover letter with your resume that demonstrates your relevant skills and experience, plus interest in this position.
Equal Employment Opportunity Policy:
Congregation Rodeph Sholom does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability; alienage/citizenship status; arrest or conviction record (consistent with the provisions of New York State’s Corrections Law); partnership status; familial status; military service; status as a victim of domestic violence, stalking or sex offenses; veteran status; genetic pre-disposition or carrier status; or any other characteristic protected by applicable law. Employment decisions at CRS are made in a non-discriminatory manner and are based on qualifications, abilities, and merit. CRS also prohibits, and will not tolerate, any form of retaliation or reprisal against any employee who reasonably and in good faith complains of discrimination or harassment or provides information in connection with any such complaint.