Office Manager

Title: Office Manager

Job Description: United Hatzalah is the largest independent, non-profit, fully-volunteer emergency medical services organization that provides first response care in Israel within minutes of the initial call of distress.

Friends of United Hatzalah, a 501(c)(3) non-profit organization which supports the work of United Hatzalah of Israel, seeks an Office Manager, reporting to the Director of Operations.

This full-time position, based in New York City, will be responsible for coordinating and organizing all aspects of office operations in our NYC headquarters, ensuring high levels of organizational efficiency, communication, and effectiveness in a fast-paced environment. The Office Manager will work closely with all departments and personnel to ensure the office is consistently running at optimum levels. The ideal candidate will be organized, proactive and personable; a self-starter with a passion for Israel and our lifesaving mission.

Principal duties and responsibilities include:

• Manage New York office space and oversee facilities operations
• Proactively manage accounts and relationships related to office and staff functionality, including but not limited to building management, insurance, mailings, telecommunications, supplies, technology, and corporate contracts
• Maintain office equipment and supplies, ensuring effective office operations by maintaining adequate stock at all times
• Responsible for procurement across various departments, sourcing products and services to support organizational programs and activities
• Liaise with IT department to coordinate IT issues and help manage computer hardware
• Maintain office petty cash fund
• Coordinate office meetings and events
• Provide administrative and clerical support as needed
• Other duties as assigned

Qualifications:

Successful candidates will demonstrate the following:

• Bachelor’s degree with 3+ years’ experience in office management
• Exceptional at organization and project management
• Strong relationship-building and communication skills
• High degree of flexibility to adapt to evolving situations and needs
• Excellent time management and multitasking skills
• Ability to prioritize, with strong attention to detail, initiative, and follow-through
• Computer skills, including MS Office and online platforms

Compensation: $65,000-$75,000 annual salary, with comprehensive benefits package including medical, dental, vision, life, retirement plan with employer match, and paid holidays/time off.

To Apply: Qualified candidates should send a resume with a cover letter via email to [email protected]. The subject line of the email should include the words “Office Manager.”