Project Manager at the Office of Innovation

Hillel International | New York, NY, United States

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Posted Date 5/22/2023

Project Manager

Office of Innovation

New York, New York

OOI: Who We Are

OOI is a Jewish innovation studio that seeks to play a small but useful role in the profound, holy work of advancing Jewish life. We envision a world where every Jew sees themself as an heir, trustee, and agent of the Jewish covenant to build a better world. OOI nurtures a community of stewards, recruiting extraordinary people to catalyze new ideas and approaches to advance Jewish life. We invest towards the future fabric of Jewish learning and Jewish community with a distinct method of creative incubation.

OOI is in a growth phase, scaling multiple projects, building internal infrastructure, and deepening the role of its lay leadership. In this forward-looking stance, OOI seeks a Project Manager to help build operational systems, to manage and advance special emergent projects, and to support the senior professional team of OOI.

Because OOI is a nimble, boutique operation, this position allows a talented individual to experiment, to collaborate with an outstanding team, and to be involved intimately in the daily work of OOI’s projects.

The Office of Innovation is a fiscally sponsored entity of Hillel International and therefore, the Project Manager will be an employee of Hillel International.

What You’ll Do

Position Brief:

The Project Manager works closely across the senior professional team to ensure the smooth and professional running of OOI. Manages senior staff calendars, arranges and coordinates meetings, makes travel arrangements, serves as a liaison with Board of Advisors, manages correspondence and follow up from meetings, manages digital presence of OOi senior staff, and project manages key periodic communications with stakeholders. Support OOI’s fundraising efforts by collaborating with the senior team, including setting the Chief Innovation Officer up for success with major donors. Supports special projects as they emerge, such as OOI Salons, by creating a project plan and quickly executing on those plans.


Executive Support

  • Complete a broad variety of administrative tasks for the senior team including managing active calendars of appointments.
  • Compose and prepare correspondence, respecting confidentiality and discretion.
  • Arrange travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Communicate directly, and on behalf of the senior team, with Board members, donors, Foundation staff, and others, on matters related to key priorities.
  • Manage a variety of special projects for the Chief Innovation Officer and senior team.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Manage Board of Advisors related requests and board committee matters.
  • Help to prepare and distribute electronic and/or paper materials in advance of board meetings.

Communications, Partnerships, and Outreach

  • Manage requests from external stakeholders, for speaking engagements and writing projects, and assess if those requests are in the organization's best interest, in conjunction with the senior team.
  • Edit and complete first drafts for written communications to external stakeholders.
  • Edit Jewish Source materials, on occasion.
  • Craft social media content for OOI’s accounts.
  • Ensure that the staff bios are kept updated and respond to requests for materials regarding the organization.


  • Ensure that lead fundraisers (board member or Chief Innovation Officer) have current, accurate information on prospects and that they are positioned and prepared to meet goals and targets.
  • Closely coordinate communications, content and calendar for donor meetings, including content generation as needed.
  • Support the senior team and key volunteer leaders with meeting planning and materials; after donor meetings, help prepare follow up materials and acknowledgement letters, and fulfill requests resulting from these meetings.
  • Help implement elements of our development strategy.
  • Help create a donor recognition and stewardship program.
  • Track Foundation and other Grant reporting and application dates.

The Ideal Candidate Will:

  • Have 3 plus years of experience working in the Jewish communal world.
  • Be deeply collaborative and able to work in a team.
  • Be able to figure out what needs to be done and do it without much direction.
  • Have the maturity and self-discipline to manage and shape a dynamic environment.
  • Have an aesthetic sensibility, able to prepare documents and collateral that are clear and beautiful.
  • Be able to ‘win others over.’

What You’ll Get Out of It:

  • OOI through its partnership with Hillel offers a comprehensive benefits package, including health insurance, retirement plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, unlimited vacation, generous sick time, and parental leave.
  • Competitive salary commensurate with experience (range: $55,000-$75,000)
  • Great professional development, mentoring, and skill building opportunities
  • Independent and hands-on work in an exciting environment
  • Flexible work hours
  • Passionate colleagues

The Project Manager will report to the Chief Innovation Officer and work in close coordination with each member of the senior OOI team. Location for this position is New York, NY and the role requires being in-person, on-site in our NY office as well as occasionally at other meeting venues in the area.

Salary55,000.00 - 75,000.00 Annual
Full Time
Job Location
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