Education Coordinator

Congregation Or Shalom | Vernon Hills, IL, United States

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Posted Date 7/09/2024

Congregation Or Shalom, a warm and inclusive community in Vernon Hills, Illinois, is excited to welcome a friendly, experienced Education Coordinator to our team. In this role, you will be supporting the Director of Lifelong Learning and provide general administrative support in our office. The ideal candidate will be highly self-motivated, meticulous, compassionate, and will be comfortable working in a collaborative environment. We seek a relationship builder and someone who understands that every role serves to strengthen the whole of the team.

Due to the nature of this part-time position (24 hours weekly), and the need to provide support while school is in session, you must be available to work in-person at Congregation Or Shalom at the following times:

  • Wednesday: 1pm – 8:30pm (7.5 hours)
  • Sunday: 7:30am – 1pm (6.5 hours)
  • M/Tu/Th/F: 10 hours, distribution of hours flexible during regular business hours

There is the possibility to expand this role for candidates who are interested in a full-time position.



School Administration:

  • School Community Engagement & Culture: Support creating a joyful, relational, and child-centered experience for our J² PreK – 12th grade school students and families. Contribute to a welcoming and inclusive staff culture, both within J² and at Or Shalom.
  • Teacher & Classroom Support: Help teachers and madrichim (assistant student-teachers) with supply requests, photocopies, and operational support during school hours, including support on digital platforms (ZOOM, Google Drive).
  • School Office Supervision: Administer the school office during school hours, supervising office madrichim and providing support and guidance as needed.
  • School Registration, Attendance, Reporting, & Class Rosters: Implement the registration process for school programs & events using the ShulCloud platform, ensuring all necessary forms are completed and recorded. Keep accurate and up-to-date records of student enrollment and class assignments. Track and do outreach for school event participation.
  • School & Parent Communication: Manage communication with parents through email, text, phone, and social media platforms, including responding to inquiries and providing relevant information to teachers as needed.
  • Financial Administrative Support: Assist in managing budget to track expenses, submitting receipts, invoices, and reimbursement requests, assist with faculty contracts and processing monthly payroll.
  • School Event Support: Support supplemental J² programming, such as grade-led Shabbat services, holiday programming, and community events.
  • Youth Advisor Support: Provide administrative support to the Youth Advisor, assisting with program coordination and communication.
  • Temple Office Support: Greet everyone who walks through our doors with kindness; manage the flow of guests and groups in the building as needed. Respond to incoming calls and emails thoughtfully and professionally; communicate messages to staff for prompt follow-up.
  • Additional school administrative tasks as needed.



  • Experience working with children, teens, and families
  • Proactive self-starter who is flexible, organized, and extremely adept at multitasking while working in a fast-paced, constantly evolving work environment 
  • Brings ingenuity, flexibility, warmth, grace under pressure, and exceptional interpersonal skills; able to effectively interface with our staff and community
  • Experience in a religious education and/or youth program environment in a program support role preferred
  • Ensures the integrity of the community calendar relating to all programs and events, in coordination with other staff
  • Ability to implement and oversee systems with attention to detail; ability to work independently; resourceful and takes initiative
  • Ready to reprioritize at a moment’s notice, when there is an emergency or issue that needs attention
  • Excellent written and verbal skills
  • Expert level proficiency in Microsoft Office (Word, Excel, Outlook) and experience with Google, data management software, and/or a CRM system preferred; must be computer savvy and possess the ability to learn new programs quickly



  • The hourly range is $20-$25/hour and is commensurate with experience
  • On-site requirements during J² school hours, with flexible scheduling outside of education program hours
  • A commitment to a positive and collaborative staff culture
  • Time off on federal holidays and most Jewish holidays
  • 1 hour of paid time off for every 40 hours worked
  • Professional development opportunities to grow in your career as a Jewish educator and non-profit professional



Congregation Or Shalom is nestled in the heart of the northwest suburbs of Chicago, at 21 W Hawthorn Parkway, Vernon Hills, IL. This in-person position requires work on some Jewish holidays, occasional Shabbatot (some Friday nights), and most Sundays from September – May.



Please email resume and cover letter to [email protected]. Applications will be reviewed on a rolling basis with applications submitted prior to July 19, 2024 given priority. Final candidate offers will be pending reference checks and a background check.


Not sure you meet 100% of our qualifications? Don’t let systemic inequities in hiring that have impacted women, people of color, LGBTQIA+ folks, and others stop you from applying if you don’t meet every requirement. No one ever meets 100% of the qualifications, so we look forward to receiving your application.


Congregation Or Shalom is an equal employment opportunity employer and does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of race, color, national origin, ancestry, sex, sexual orientation, age, religion, creed, physical or mental disability, medical condition, marital status, pregnancy, childbirth or related condition, citizenship, military service status, or any other characteristic protected by state or federal law or local ordinance.


Salary20.00 - 25.00 Hour
Part Time, Contract, & Seasonal
Administrative Support | Programming | Religious School Administrator
Organization Type
Job Location
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