Administrative Associate

Sutton Place Synagogue | New York, NY, United States

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Posted Date 3/29/2024
Description

Administrative Associate

 

Sutton Place Synagogue seeks an administrative associate. This position will serve as the welcoming face of SPS and the main administrative hub to connect all departments of SPS, with a focus on facilitating synagogue communications and supporting programming needs. This is a position that will suit someone who is looking to gain experience in the Jewish professional world and/or nonprofit sphere.  An ideal candidate will be friendly, hard working, able to operate independently and with discretion as needed, detail oriented, collaborative, and passionate about contributing to a thriving Jewish community.

 

About you - 

  • You have 1-3 years of experience in an office environment or the nonprofit sphere/ Jewish professional world.
  • You are enthusiastic about being part of a high functioning and busy team, while being able to operate independently. 
  • You have experience and comfort with social media and have knowledge of or are able to learn Canva, Squarespace, and other digital platforms.
  • You possess the organizational and computer skills required to effectively engage with fellow staff, congregants, and vendors using various modes of communication 
  • You are able to manage various tasks simultaneously

 

What You Will Do:

 

Office Support

  • Serve as a first point of contact, both on the phone and in person, with whom congregants and community members interact
  • Ensure proper donor acknowledgment via thank you notes and bulletin listings
  • Assist with maintaining and updating our online database, ShulCloud, email platform, Constant Contact, and our online streaming platform.
  • Provide administrative support as needed. 

 

Communications: 

  • Oversee communications to SPS community and beyond through the use of weekly emails, print publications, and craft and maintain a digital presence on the website and on social media, in partnership with the senior leadership team and a p/t graphics designer.
  • Regularly review and update the SPS website, integrating all events into the shared calendar in consultation with senior staff.
  • Create and distribute registration forms and e-blasts for synagogue and school programs and initiatives
  • Work with the professional and lay leadership to prepare synagogue correspondence such as Shabbat bulletin, monthly newsletter, and other congregational communications such as the annual program guide and the annual Book of Remembrance.

 

Programming: 

  •  Work with the senior staff, lay leaders, and department heads on providing administrative support for programming such as creating Zoom links, ordering supplies, and occasionally providing onsite staff support during congregational programs.

 

School support: 

  • Provide administrative support to our early childhood education department and religious school as needed. 

 

Clergy Support: 

  • Provide administrative support to our clergy as needed. 
  • Prepare Shabbat materials for Clergy and Lay leadership
  • Organize and send out b’nai mitzvah communications 
  • Order b’nai mitzvah gifts

 

Perform other related duties as assigned or required; duties and responsibilities may be added, deleted or changed to meet the Senior Staff’s needs at their discretion. 

 

This is an in-person position that reports to the Director of Membership, Development, and Strategy 

Compensation is $45,000 - 55,000

2 weeks vacation plus various holiday closings

  • Health Insurance Coverage-Majority of plan for individual Health Insurance is covered by SPS with a small contribution by the employee
  • 100% of Vision and Dental Insurance is covered for the employee
  • Facilitates participation in a Health FSA, TransitCheck FSA, and Dependent Care FSA
  • Life and disability insurance  
  • Family leave 
  • Synagogue Membership
  • Tuition discounts for the synagogue’s educational programs 
  • Facilitate participation in 403(b) retirement savings plan  

SPS is an equal-opportunity employer, and we are committed to racial equity and accessibility. SPS does not discriminate in employment opportunities or practices on the basis of race, color, national origin, sexual orientation, disability, sex, age, gender identity or expression, or other status protected by applicable law.

Not sure if you meet 100% of our qualifications? If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Please use your cover letter to tell us about your interest in our work and what you hope to bring to this role.

 

About Sutton Place Synagogue (About Us) 

Sutton Place Synagogue is a midsized congregation on the East Side of Midtown Manhattan. It is big enough to be “full service” for people at all ages and stages with varying interests, and it is also small enough for people to have personalized attention with the clergy, the administrative, programmatic, and educational teams, with the ability for all members to have many opportunities for involvement and connections.  Recognizing that families enter (and re-enter) Jewish life through various avenues, JRS is one of the core pillars of the synagogue, alongside Kaplan Nursery School, an exciting and welcoming play-based Nursery School, and the Block Center for Jewish Exploration and Engagement, the newest addition at SPS, which seeks to create meaningful moments for the community to connect with Jewish life in ways they haven’t even yet imagined. 

Sutton Place Synagogue is Your Jewish Home, wherever you are…

  • We inspire through spiritual connections, meaningful prayer, and impactful tzedakah
  • We educate through outstanding schools, compelling adult programming, and opportunities for growth and leadership
  • We engage through personal relationships, with a warm and vibrant membership shaped by local and global experiences

…a community for every stage of life 


Our synagogue community is committed to providing its members and those seeking to connect with the best opportunity to strengthen Jewish identity, joyfully inspire intellectual curiosity, and develop the skills needed to engage in a fulfilling and meaningful Jewish life. This happens through our schools, camp, programming, religious services, and most importantly, the deep relationships that we strive to build between our community members. 

 Our Hiring Process and Timeline 

  • We will review applications on a rolling basis until the position is filled. 
  • We will not be able to respond to every application we receive but we will let you know if/when the position has been filled


Please send a cover letter and resume to [email protected]

 

Salary45,000.00 - 55,000.00 Annual
Duration
Full Time
Categories
Administrative Support | Community Outreach | Engagement | Events Management | Executive Assistant | Marketing/Communications | Marketing/PR | Membership | Other | Programming
Organization Type
Synagogue
Benefits
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit | Vision
Job Location
US
Views 359

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