Temple Administrator and Accounting Assistant

Temple Emunah | Lexington, MA, United States

Posted Date 5/24/2022
Description

Temple Administrator, and Accounts Payable Assistant

 Overview of the Institution

Temple Emunah is a dynamic, engaging, inclusive, and welcoming congregational family. We build Jewish identity through learning and praying together, caring for each other and the larger community, and working to create an enduring Jewish community. Temple Emunah welcomes the participation of interfaith couples and families and people of all abilities, backgrounds, races, ethnicities, sexual orientations, and gender identities.

 Job Description

This position will work primarily with the Executive Director, the Accounting Manager, and the main office. We are seeking a well-organized, detail oriented, tech savvy and collaborative individual. The Office Administrator will serve as both the office administrator, accounts payable assistant, and the receptionist. The individual may also take on additional project-based work, as needed

Hours: 8 hours a day, with some flex time with coordination in advance. The workday will end before Shabbat begins on Fridays and before sunset on holidays. 

Salary: $50,000- $57,000 depends on experience.

Benefits: Retirement Plans | Dental | Leave Early for Shabbat | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision. As detailed in the employee handbook.

 Administration:

  • Maintain a filing system and an organized office.
  • Maintain inventory of office, kitchen and custodial supplies keeping both appropriately stocked and orderly.
  • Managed community prints and distribution (like bulletin).
  • Run ShulCloud queries as needed.
  • Manage postage.
  • Communicate with vendors.
  • Provide support for publicity efforts with notices through Constant Contact as needed.
  • Proof reading as needed.
  • Help with communication and coordination with congregants on various issues.
  • Provide support for lifecycle management; Speak with those who have pastoral needs - births, weddings, illness, death, and coordinate follow through with the rabbis and lay volunteers including bereavement chairs, and committee. Update the shul database (ShulCloud). Process Memorial Plaque orders.
  • Help with preparation of Shabbat documents.
  • Follow up on custodial instructions.
  • Keep record of setups.
  • Answer the phone and welcome guests.
  • Oversee distribution of key cards, fobs, and keys for staff and in coordination with AJC Security team and building management.

 

 

Accounts Payable Assistant

  • Timely entry of accounts payable and preparation of weekly payment runs in a consistent and documented manner
  • Manage vendor information including updating addresses, entering new vendors, and receiving W-9’s for 1099 setup
  • Review consultant vendor statements and work with vendors to resolve issues promptly
  • Review and process employee expense reimbursements
  • Perform digital/online and traditional filing duties

 

Experience

 

  • 2+ years of professional experience in a finance/accounting or related job function
  • Ability to communicate effectively verbally and in writing
  • Proficient in Microsoft Excel and Word
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, and data analysis skills
  • Detail oriented, reliable, professional, and positive attitude
  • Experience with QuickBooks Premier Non-Profit a plus
  • Experience with ShoulCloud a plus.

 

 

Salary50000.00 - 57000.00 Annual
Duration
Full Time
Categories
Executive Assistant
Organization Type
Synagogue
Benefits
Retirement Plans | Dental | Leave Early for Shabbat | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
US

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