Front Office Administrative Assistant

Description

This is a temporary position covering a family leave. Position will run approximately from January 6 through April 1 with two/three a week training in the beginning of December to learn the role.  The hours will be M-Th 9:00 am-5 pm and Friday 9 am- 3pm (may be slightly later).

Job Summary

The Sager Office Administrative Assistant is responsible for the daily operations of the school administrative office.

Essential Duties and Responsibilities

Duties of this job include, but are not limited to:

Collecting and inputting attendance records and discipline data

Student interactions

1. General assistance
2. Helping with nursing needs when the nurse is not available
3. Advising students of changes in transportation plans

External communication

1. Answering phones
2. Helping parents in the office as needed
3. Managing online postings
4. Generating emails to the parents

Internal Communication

1. Greeting and helping in office as needed
2. Managing internal phones (PA system)
3. Generating emails to the teachers
4. Communicating with maintenance as needed

Collecting and managing paperwork

Parent Organization assistance including yearbook, picture day, student supplies and other tasks as needed

Organizing mailings – paper and electronic

Manage student and substitute teacher files

Checking in substitute teachers in the morning

Organizing field trip requests, permission forms, payment, transportation and lunches

Other tasks as determined by the leadership team

Requirements

Qualifications/Requirements                 

• Bachelor’s degree
• 5+ years' prior experience in assistant to a high-level school administrator or corporate executive
• Outstanding interpersonal skills
• Dedication to a high level of confidentiality
• Exceptionally capable in both written and oral communication
• Excellent organizational skills while still exhibiting a high degree of flexibility
• Technologically savvy-familiarity with Google Drive and Veracross a plus but not required
• Able to make quick decisions, take initiative, and prioritize tasks
• Passionate about the mission and vision of the school
• Warm and personable with a good sense of humor and considerable patience
• High-energy and enthusiastic about working in an academic atmosphere