Director of Operations

DIRECTOR OF OPERATIONS

SUMMARY

We have an exciting opportunity in Boca Raton for a stellar candidate. Congregation B’nai Israel is seeking a Director of Operations to manage the administrative functions of the synagogue and serve our vibrant membership. This leadership role oversees daily operations across the synagogue and preschool, ensuring high standards of efficiency, productivity, and organizational excellence. The Director is responsible for managing cross-departmental functions, streamlining processes, supervising facilities and vendor relationships, and supporting strategic initiatives. Reporting to the Executive Director, the Director of Operations will implement effective methods and strategies to improve overall performance and align operations with CBI’s broader mission.

ABOUT CONGREGATION B’NAI ISRAEL

Founded in 1984, Congregation B’nai Israel (CBI) is a nationally recognized, all-inclusive Reform synagogue fostering a meaningful and spiritual connection to Judaism. Known for its outstanding education programs, CBI offers an APPLE-accredited, award-winning preschool, an innovative religious school, and renowned adult education programs. With a deep commitment to social action, CBI promotes giving and volunteering with the community at large.

AREAS OF RESPONSIBILITY

Administrative Management

• Supervise and coordinate cross-functional teams to optimize performance, productivity, and collaboration.
• Oversee HR functions including hiring, onboarding/offboarding, benefits administration, employee relations, timekeeping, and performance management. Ensure compliance with employment laws and organizational policies.

Facility Management

• Manage all aspects of facility operations, including maintenance, repairs, equipment, and vendor contracts to ensure quality and cost efficiency.
• Regularly review contracts of equipment and services, ensuring they meet the needs of CBI. Utilize bidding processes in accordance with policies and by-laws. Oversee maintenance and repairs of equipment, including leased equipment and facility and property.
• Vendor Management: Foster and maintain relationships, coordinate provider activities for CBI, and ensure vendors’ support of CBI
• Oversee the safety and security of the synagogue, schools and programs
• Oversee and implement Emergency Planning and Security Measures: Hurricane procedures, Contingency plans, Emergency notification communications, Driver’s license ID scan, security booth, Emergency procedures, Security badges
• Oversee Campus Security provided by a third party
• Oversee the maintenance and administration of all contracts including VIP Catering and use of facility including rentals
• Calendar Management: Oversee and coordinate the master calendar by working closely with various departments to schedule events. Ensure all events, maintenance, programs are calendared and on internal display for appropriate planning, purchasing, administering. Manage Facility Maintenance Forms, confirm standardization, and enforce building control procedures.
• Oversee administration of: All filing systems in accordance with retention standards and develop proper record retention, computer and communication equipment, security and safety equipment, office equipment
• Property, liability and other insurance policies
• Oversee safety and security of congregation and events, including alarm system and telephone
• Attend designated meetings as determined by the Executive Director

Operational Procedures

• Setup ground rules and expectations of staff by documenting management processes in place for implementation and execution. Some of these are: new member process, resign process, arrears process, online registration process, facility form process, Chesed process

Purchasing Management

• Oversee procurement of cost-effective materials and services, ensuring alignment with budgetary goals.

Communications

• Partner with Marketing and Programming teams to coordinate communications and promotion of CBI programs and events.

Strategic Planning

• Serve as a liaison with the Executive Director, department heads, and committee chairs.
• Support the development and execution of strategic plans, including the implementation of new operational initiatives and DNA output planning.

QUALIFICATIONS & KEY COMPETENCIES

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum of 3 years of relevant experience, preferably in a synagogue or nonprofit setting
• Strong knowledge of Jewish customs and lifecycle events
• Excellent organizational, problem-solving, and decision-making skills
• Outstanding verbal and written communication abilities
• Experience leading teams and managing conflict
• Demonstrated adaptability, teamwork, and leadership skills
• Persuasive and influential with the ability to guide and implement change

Compensation & Benefits

• Salary: Commensurate with experience
• Benefits: Competitive
• Health Insurance: Employer-sponsored coverage

To apply: Please send your resume and cover letter to [email protected]