Executive Assistant to Rabbi — Part-Time (Remote, In-Person, or Hybrid)

Beth El Congregation — Pikesville, MD
Compensation: $25/hour

Beth El Congregation in Pikesville is a vibrant, 1,600-family spiritual community known for its warmth, depth, and genuinely welcoming spirit. Our campus is home to a thriving early childhood program, a dynamic religious school, a nationally recognized adult education program, and The Soul Center—a hub for spiritual exploration, mindfulness, and creative Jewish learning. With three rabbis, two cantors, and more than 100 dedicated staff members, Beth El is a place where tradition and innovation sit comfortably side-by-side. We celebrate joyfully, support one another through life’s challenges, and work every day to build a Jewish community rooted in meaning, connection, and possibility.

About the Role

The Executive Assistant will help manage communication, scheduling, and organizational systems that are essential to the rabbi’s work. The ideal candidate is proactive, reliable, tech-savvy, and skilled at keeping multiple streams of information clear, accessible, and up to date.

Key Responsibilities

• Email Management:
  Monitor and triage the rabbi’s email inbox, identify important messages, and ensure clutter and nonessential emails are removed or archived appropriately.

• Calendar Coordination:
  Maintain and update the rabbi’s calendar; schedule meetings; ensure appropriate buffers between appointments; and anticipate potential scheduling conflicts.

• Daily Memo Preparation:
  Develop and maintain a consistent system for producing a Daily Briefing Memo each afternoon, outlining:

  • The schedule for the next day (and a preview of the following two days)

  • Priority emails that require follow-up

  • Congregants or issues requiring attention

  • Relevant reminders, notes, and logistical details

• Information Tracking & Organization:
  Create and maintain efficient systems for tracking tasks, follow-ups, pastoral needs, and ongoing projects.

• Optional (but ideal):
  Comfort making or receiving occasional phone calls on the rabbi’s behalf for scheduling or follow-up.

Qualifications

• Exceptional organizational and time-management skills

• Strong written communication skills

• High level of reliability, discretion, and professionalism

• Comfort with digital tools (Google Workspace, Outlook, shared drives, etc.)

• Ability to work independently and anticipate needs

• Prior administrative or executive assistant experience preferred, but not required

Schedule & Compensation

• Approximately 4 hours per day, Monday–Friday (timing flexible)

• $25 per hour

• Remote, in-person, or hybrid options available