Business Manager, West (URJ Camps Newman & Kalsman)

Union for Reform Judaism | Remote, United States

Posted Date 11/14/2022
Description

Location:                             Remote/Online/In person meetings, as needed (Must work Pacific Standard Time hours)

Organization:                      URJ 

Employment Type:              Full Time, Benefits Eligible      

Department:                        Camp & Immersives – West (Camps Newman & Kalsman) 

Reporting to:                       Executive Director, West 

Direct Reports:                    Administrator (PT) 

Start Date:                           ASAP 

Salary Range:                      $70,000 - $80,000 plus competitive benefits package 

 


 

THE ROLE 

The Union for Reform Judaism’s (URJ) Camp & Immersives – West (Camps Newman & Kalsman) seeks a  detailed oriented  Business Manager to support the West area camps and immersive programs in creating communities of belonging that build confidence and character of young people, so they are inspired as leaders to make the world a better place and pursue lifelong engagement in Jewish life. The Business Manager helps to run the business for sustained growth and deepening of program impact and is responsible for the day-to-day management of accounting, financial management and business operations for all western camp, youth, and retreat programs. The portfolio includes oversight of accounts payable, accounts receivable, budget-tracking, customer service, implentation of URJ financial policies and practices, management of associate operation support members, and reporting and other related tasks. 

WHAT YOU WILL DO 

The Business Manager reports to the Executive Director and is responsible for the following: 

FINANCIAL MANAGEMENT (BUSINESS & CAMP OFFICES) 

  • Manage all West area camp, youth, and retreat accounts payable, accounts receivable, bookkeeping, reconciliation, banking, both URJ and local accounts, (deposits and transfers), and petty cash systems and processes. 

  • Oversee contact with camp families, synagogues, and retreat programs relating to account balances, payments and fees due. Maintain sensitivities and understanding of financial hardships, scholarship needs, etc.  

  • Prepare and respond to annual auditor requests. 

  • Oversee financial processes related to West area camp, youth, and retreat program enrollment including but not limited to deposits, payments, refunds, special payment plans, grants, and Congregational scholarships, as well as credit card transactions in accordance with CampMinder and URJ systems. 

  • Lead Need-Based Scholarship process, including application details, allocation of funds, meeting with board committee members for review and approval, managing CampMinder transactions and URJ finance communication with record keeping and releases. 

  • Participate in outside vendor financial reporting, ie: Federation annual reporting. 

  • Oversee financial and administrative processes related to international staff. 

  • Track employee, department, budget codes, and pay rates.  

  • Oversee financial and administrative process related to accounts payable and vendor relations including but not limited to onboarding new vendors to include credit applications,W-9’s, vendor creation within software, managing invoices, payments, and manual check processing. Execute these functions for western camp, youth, and retreat programs in association with other staff. 

  • Manage historical and current record keeping in an organized manner. 

  • Continuously evaluate and assess vendor relationships and ensure camp is getting best possible pricing (in partnership with Director and other Professional Staff, as needed and appropriate). 

  • Participate actively in all special projects pertaining to financial record keeping (ie: Newman Capital building projects). 

BUSINESS OPERATIONS 

  • Supervise Administrator. Participate in hiring process, bi-annual performance reviews, and exit interviews for this role. 

  • Partner with West area camp and retreat director(s) to create, input into software and manage the annual budgeting review process, quarterly projections, and year-round tracking of revenues against expenditures. 

  • Directly manage the expense reimbursement process for year-round camp staff. 

  • Responsible for creating accurate and timely weekly financial reports and the execution of monthly financial reports as required by the URJ. These may include but are not limited to budget projection reports, development fund monthly reports, financial reports required by central finance department and more.   

  • Work closely with URJ upper finance department, responding to requests and implementing new procedures. 

  • Oversee submission of government requirements, ie: Permits, Annual reporting and filings, business sales tax reporting. 

  • Oversee insurance-related processes including but not limited to workers comp, camper insurance, vehicle, and general insurance needs. Execute these processes for western camp, youth, and retreat programs. Manage collection and upkeep of vendor COI insurance documents. 

  • Manage all camp owned vehicle documents as well as all camp permitts.  

WHO YOU ARE & KEYS TO SUCCESS (THE MUST-HAVES): 

To be successful in this job, you excel in the following areas: 

  • Project Management. Highly organized and proactive. A structured and logical thinker who can engage others in the process at the right moments.  

  • Budgeting, Accounting, Operations, and Administration. Very comfortable with numbers and managing financial information. There are others to consult with, so key is having a high comfort and sufficient competency to ask the good questions and learn.  

  • Customer Service. Patient, responsive, and engaging customer centric approach to both internal and external stakeholders. 

  • Taking Initiative. Needs to operate with limited day to day oversight. Proactive in all work and willing to be a team player and jump in wherever necessary to push the team’s goals forward.   

  • Team Player. We support each other with compassion, curiosity, and assumption of good will. We help when we can and ask for help when we need it.  

  • Communication. Effective oral and written communication skills and able to utilize and different forms of relevant media. 

  • REDI Experience (Racial Equity, Diversity, & Inclusion). Demonstrated experience prioritizing and executing on Racial Equity, Diversity, & Inclusion (i.e., ableism, LGBTQ+ Inclusion, antiracism, etc.) priorities, including sensitivities understanding financial hardships, scholarships, etc.  

ADDITIONAL REQUIREMENTS 

  • occasional in-person meetings, as needed 

ABOUT US 

Every team member at the Union for Reform Judaism (URJ) plays an essential role in our mission to create a whole, just, and compassionate world. Our team is creative, thoughtful, and innovative. Each member of the team is empowered to make meaningful contributions to achieving our shared goals. Our diverse team is made up of individuals with different skills and backgrounds and every team member is willing to take risks as well as take action to develop and create big ideas for the future of the Reform Movement. While this position focuses on a particular area of work, every team member is a vital part of our overall success.   

The Union for Reform Judaism (URJ) provides vision and voice to build strong communities that, together, transform the way people connect to Judaism and change the world. We acknowledge that due to racism, ableism, homophobia, and other forms of oppression, that our communities are not whole until everyone experiences a sense of belonging within the Jewish community. As the largest Jewish movement in North America, we stand for a Judaism that is inclusive and reflective of a wide range of identities and accept the responsibility of dismantling oppression both inside and outside of our communities. Through camping, youth experiences, programs, information sharing, and networking opportunities, our over 850 congregations and 15 residential camps create opportunities for our communities to enhance their capacity to build and expand community, engage in meaningful and authentic Jewish life, deepen Jewish learning, energize worship, pursue social justice and develop inspired leadership. Together, our employees and stakeholders, are creating Reform Judaism of today. 

APPLICATION PROCESS 

Please include a one-page cover letter along with your resume, outlining your skills and experience and how you meet the essential functions and qualifications of the position. We look forward to hearing from you! Please click the link to APPLY ONLINE! Alternatively, please mail your resume and cover letter to: Union for Reform Judaism, Attn: Talent Management, 633 Third Avenue, 7th Floor, New York, NY 10017.  

The URJ strives to be a welcoming and inclusive environment that is committed to creating a diverse environment. We promote strenuous policies and practices of equal opportunity and diversity, equity, and inclusion. It is our objective to recruit, hire, and retain the most qualified individuals including those of any race, color, religion, gender, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations. The URJ encourages applications from women, people of color, persons with disabilities and individuals who identify as LGBTQ+. 

Salary70000.00 - 80000.00 Annual
Duration
Full Time
Categories
Accounting & Finance | Bookkeeper | Business Manager | Other
Organization Type
Camps & Camping
Job Location
Remote

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