Executive Assistant to the Head of Nursery – Grade 8

In the heart of New York City is The Ramaz School, a leading co-educational, Modern Orthodox, independent school serving Nursery - 12th Grade students and their families in the greater New York and Tri-State area Jewish community. Our school has a rich history of Jewish education, academic distinction, and nurturing of individual abilities and aspirations. Anchored in the teaching of Torah and Mitzvot (good deeds), our students’ lives are enriched by an exceptional, devoted faculty; a Hebrew immersion program that begins in Nursery; a love of Israel; the centrality of Chesed (good deeds) and fostering respect for others, the cultural resources of Manhattan; and pride in their American heritage. To be a student at Ramaz is to be encouraged, supported, and taught how to discover the best in oneself and in others, and to gain a profound, spirited sense of responsibility to help repair our world. 

Position Summary 

The Executive Assistant plays a vital role in supporting the Head of Nursery – Grade 8 and the Early Childhood and Lower School Guidance team. As a key member of the N–8 administrative team, this individual must demonstrate professionalism, discretion, and proactive organizational skills. The role involves managing complex scheduling, supporting leadership initiatives, and helping ensure the smooth day-to-day operations of the school. Success in this position requires strong initiative, sound judgment, and the ability to navigate responsibilities with independence and efficiency in a fast-paced school environment.  This is a full-time position that requires a five-day work week, Monday through Friday and occasional work on evenings. 

Objectives 

• Provide high-level administrative support to the Head of Nursery - Grade 8 

• Coordinate and manage scheduling for the Early Childhood and Lower School Guidance team 

• Act as a liaison across divisions and with key stakeholders 

• Support communication flow and collaboration among internal departments 

Responsibilities Include 

• Schedule meetings for the Head of Nursery - Grade 8 and Guidance team with faculty, parents, students, outside visitors, and Ramaz employees in other campuses 

• Coordinate and schedule leadership and Parents Council meetings throughout the school year 

• Serve as part of the Early Childhood and Lower School administrative support team, including answering incoming calls and assisting with general office functions 

• Assist in preparing presentations and assembling reports, including those of a confidential nature 

• Collaborate with administrative colleagues to manage daily operations and respond to the needs of students, families, and employees 

• Facilitate coordination between Early Childhood, Lower School, and Middle School leadership teams on behalf of the Head of Nursery - Grade 8 

• Support school initiatives and special projects led by the Head of Nursery - Grade 8 

• Communicate relevant updates to the communications department regarding events, programs, and schedule changes 

• Ensure the institutional advancement office is kept informed of opportunities that support fundraising ideas and efforts 

• Liaise with Human Resources and the Business Office on matters delegated by the Head of Nursery - Grade 8 

• Perform other duties as assigned by the Head of Nursery - Grade 8 

Skills and Competencies 

• Strong organizational, time management, and prioritization skills 

• Excellent interpersonal and written communication abilities 

• Sound judgment, discretion, and a calm, welcoming demeanor 

• Approaches challenges with optimism, adaptability, and a collaborative spirit 

• High ethical standards, integrity, and sound judgment in handling confidential matters 

• Ability to manage multiple tasks in a fast-paced school environment 

• Demonstrates alignment with the values and mission of The Ramaz School 

Qualifications 

• Bachelor’s degree required 

• Minimum of three years of administrative experience 

• Experience working in a school setting or with children strongly preferred 

• Prior experience in scheduling or calendar management preferred 

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and Google Suite 

Compensation 

The salary range for this position is $65,000–$77,000, commensurate with experience and education. 

The Ramaz School is seeking a self-motivated, organized, collaborative Executive Assistant/Administrative Team Member who will report to the Head of School, N-8, and manage scheduling for our Early Childhood and Lower School guidance team.