Front Desk Coordinator- Part-time

Hillel International | Kent, OH, United States

Posted Date 7/21/2022

Front Desk Coordinator- Part-time

Hillel at Kent State University- Kent, OH

Role Overview

The Front Desk Coordinator will be responsible for administrative and operational support tasks related to the functions of the Cohn Jewish Student Center. As a receptionist, they will be the first interaction that students, supporters, and community members experience at Hillel. The Front Desk Coordinator provides administrative support to the Operations and Finance Manager, Executive Director, and Hillel staff. The Front Desk Coordinator will act as a “catch-all”, assuming various responsibilities on an as-needed basis for a variety of programs. The position is part-time at 25 hours per week between August and May. During the summer the position moves to 15 hours per week.

General Administrative Tasks

•    Promote professional attitude and image of Hillel as the first contact with public
•    Collect information from visitors as needed
•    Answer telephone and front door, take appropriate messages for staff
•    Arrange student help when necessary
•    Take and distribute minutes at weekly staff meetings
•    Work with Executive Director to prepare agendas for weekly staff meetings
•    Document and distribute meeting minutes at scheduled board meetings
•    Manage the administrative and logistical support for all staff and Board of Trustees
•    Responsible for good and welfare of staff, ie: birthdays or other team building items
•    Running errands and purchasing supplies as needed
•    Assistant to the Executive Director as needed
•    Other duties as required


•    Support the distribution of fundraising mailings, including purchasing stamps and labels, copying, and stuffing envelopes
•    Responsible for merging and mailing of donor acknowledgments
•    Assist with event planning as well as other activities throughout the year
•    Work with related parties to acquire and update donor information
•    Enter and manage donor data in Little Green Light customer relationship management software

Facility Maintenance

•    Ensure that the building and grounds are welcoming, clean and well maintained
•    Manage parking permits and lot
•    Maintain inventory of office and building supplies, replenishing supply when necessary
•    Responsible for organizing public office spaces 


•    Participate in professional supervision with the Operations and Finance Manager on a regular basis
•    Supervise, along with the Kitchen Manager, all work study students
•    Coordinate & oversee any temporary help hired for specific administrative tasks as needed

Fiscal and Security Responsibilities

•    Make bank deposits at Key Bank and/or other banks as designated
•    Work-study reimbursement from the KSU Career Services office
•    Maintain security of building by screening potential visitors, monitoring cameras, and training staff and students in best practices.  

About Hillel at Kent State University

Hillel at Kent State is the foundation for Jewish life at Kent State University and the University of Akron serving 1,500 Jewish students. We seek to inspire Jewish undergraduate and graduate students to make enduring commitments to Jewish life in ways that are meaningfully relevant to their lives.  Our home, The Cohn Jewish Student Center, opened in 2009 as an 11,000-square foot state-of-the-art facility which sits in the heart of Kent’s campus.  It is the first Hillel building on campus at a state school. 

Hillel at Kent State is located 25 minutes from Akron, Ohio and 40 minutes from Cleveland’s east side, home to a thriving Jewish community of 80,000+.  Hillel at Kent State University is a partner agency of Jewish Federation of Cleveland, one of the premier Federations in the country.
Kent State University and the University of Akron are two premier public universities in Northeast Ohio.  Both attract students from around the globe; however, a great majority of the student body for each institution comes from within 100-mile radius. Kent State is known for its schools of fashion, architecture, communications, education and business. University of Akron is a world-renowned polymer science school.  Kent State is a strong partner in our work and we enjoy being an indispensable partner to the university.  Kent State and the University of Akron enjoy a healthy and fun athletics rivalry. 
Our staff is evenly divided between living in Akron and Cleveland, but all would agree that Northeast Ohio is a hidden jewel.  The area boasts one of the best Metropark systems, a world-renowned arts and cultural center in Cleveland, a vibrant music scene that brings local and nationally known artists, and some of the best private schools in the country.  The Rock and Roll Hall of Fame is situated in downtown Cleveland and our medical community hosts two of the leading medical institutions in the country, the Cleveland Clinic and University Hospitals of Cleveland.  Its affordability (and lack of traffic!) is incomparable to most regions that have such amenities.  Hearty Northeast Ohioans enjoy all four seasons. 

The Jewish communities in Akron and Cleveland are large enough to have your choice from a variety of synagogues, Jewish organizations and cultural opportunities, but small enough that you’ll soon know people at the kosher butcher.  They offer big city opportunities with mid-west appeal. 

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel at Kent State University is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.


Part Time, Contract, & Seasonal
Administrative Support
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