The chief responsibility of the Administrative Assistant is to perform clerical functions and to make sure the school runs smoothly and efficiently. This is a full time job and requires the ability to multi-task and keep on top of details. We are looking for a candidate with strong organizational, time management, and interpersonal skills.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Prepare invoices, reports, memos, letters and other documents, using word processing,
spreadsheet or databases.
Manage personnel (ie arrange substitutes)
Answer phone calls and direct calls to appropriate parties or take messages.
Prepare papers for consideration and presentation by executives and committees.
Perform general office duties, such as obtaining supplies, maintaining records
management database systems, and performing basic bookkeeping work.
Place orders for…
Open, sort, and distribute incoming correspondence.
Greet visitors
Set up for meetings
MINIMUM QUALIFICATIONS:
Knowledge of systems such as word processing, managing files and records, designing
forms, and other office procedures and terminology.
PHYSICAL DEMANDS:
Prolonged periods of time using a computer terminal.