Fundraising Coordinator

POSITION PURPOSE AND OBJECTIVES:

Fundraising Coordinator will support the team in all administrative functions. We collect donations through grants, special events and individual giving. This role will provide oversight of all master data for these donations, tracking data, generating reports and providing administrative assistance to all members of the development department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains the donor database and additional donor tracking systems.
• Maintains tracking systems for all special events.
• Assists the department with the administration and execution of all special events.
• Executes special event projects including raffles and vendor negotiations.
• Partners with the accounting department in maintaining and reconciling financial records.
• Collaborates with different agency departments and lay leaders to enhance all fundraising endeavors.
• Processes donations and prepare acknowledgement letters and other correspondence in a timely manner.
• Coordinates all elements of mailings and other communications.
• Assists with meeting administration.
• Additional duties as assigned by supervisor.

QUALIFICATIONS:

• 1+ years of experience in administrative or customer service and interest in learning nonprofit fundraising.
• Bachelor’s Degree.
• Ability to quickly master our donor database system, prior database experience preferred.
• Proficient in MS Office emphasis on Excel (Excel, Work, Outlook, PowerPoint) and donor software such as Classy
• Ability to communicate verbally and in writing.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and prioritize work items.
• Capable of multi-tasking, prioritizing work items, meeting deadlines and thrive in a fast-paced environment.
• Ability to work occasional evenings and weekend hours including but not limited to committee meetings, and special events.

PYSICAL REQUIREMENTS:

• Able to sit at a desk and work on a computer for long periods.
• Able to walk and move around the office and event spaces as needed.
• Occasionally lift and carry up to 25 pounds (e.g., event materials or supplies).
• Use hands to type, write, and handle documents and office equipment.
• Able to see clearly to read from screens and printed materials.
• Must be able to speak and hear clearly in person, over the phone, and in meetings.
• Able to travel locally for special events and meetings as needed.

WORK ENVIRONMENT:

• Primarily works in a standard office environment with moderate noise.
• Regularly attends and helps coordinate indoor and outdoor events.
• May work occasional evenings and weekends to support fundraising events or meetings.
• Frequent interaction with team members, donors, vendors, and community partners.
• Daily use of computers, phones, printers, and fundraising/event software.