Director of Operations and Finance

The Vilna Shul | Boston, MA, United States

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Posted Date 1/25/2023
Description

The Vilna Shul: Boston’s Center for Jewish Culture, located on historic Beacon Hill, is the last-remaining immigrant era synagogue building in Boston and now serves as an urban center for arts, culture, and Jewish life. 

As the Director of Operations and Finance, you will be responsible for the administration of The Vilna’s budget and finance, daily operations and facilities, IT and business processes, and HR. You will be a member of a highly collaborative staff team of six. You’re a creative problem solver with experience and knowledge in financial management and developing and managing smart and efficient systems. You will report to the Executive Director and supervise the Operations Coordinator. 

Responsibilities

Budget and Finance (40%)

  • Advance systems for financial management, including forecasting and monthly reports
  • Partner with Treasurer to ensure board is well-informed about organization’s financial affairs
  • Liaise with bookkeeper to manage payroll, accounts payable and receivable, and reporting 
  • Liaise with auditors to prepare information for annual audit and tax filing
  • Direct annual budgeting process
  • Oversee the management of checking, savings, and capital project funds 
  • Ensure compliance with financial controls and policies and update where necessary

Business Operations and Facilities (40%)

  • Oversee day-to-day operations, including safety and security, IT, and building maintenance
  • Provide facilities management, including planning and oversight of capital projects
  • Maintain vendor relationships with outsourced companies (IT services, internet and phone, security, and property management)
  • Be proactive in researching and recommending business solutions to growing operational needs 
  • Develop creative, effective strategies to source data to inform measurement and evaluation
  • Oversee and manage the organization's IT software, CRM tools and business services (Constant Contact, Donor View, Survey Monkey, Google Drive, OneDrive, Zoom, etc.) 
  • Staff liaison for relevant board committees (Facilities, Security & IT; Budget & Finance; Audit)

 Human Resources (20%)

  • Manage and prepare semi-monthly payroll
  • Manage employee benefits administration 
  • Oversee hiring processes, employee onboarding, training, and performance management
  • Maintain and update HR policies, ensuring compliance with applicable employment laws

Experience

  • 8 years of relevant experience managing people, financial systems; property management; business operations; and human resources
  • Bachelor’s degree required; MBA or other relevant graduate degree preferred
  • Knowledge of and experience with Microsoft Office; Quickbooks, CRM systems
  • Demonstrated track record in change management, experience developing and implementing strategies that have taken an organization to the next stage of growth 

Skills and Attributes 

  • Strategic and critical thinker; keen analytical and problem solving skills
  • Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within a fast-paced environment
  • Demonstrated skills in motivating, directing, and developing teams of staff, consultants, vendors, and volunteer leaders across multiple functions; holds team accountable for achieving goals
  • Excellent interpersonal, verbal, and written communication skills
  • Impeccable judgment, integrity and attention to detail

The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Salary Range of $85-100k, commensurate with experience. 

This is a full-time, exempt position reporting to the Executive Director. 

To Apply

Please send a cover letter and resume to [email protected] with subject: Director of Operations and Finance / [Your Name]. No phone calls please. Applicants will be interviewed on a rolling basis. For best consideration, please apply by February 12, 2023. We thank you for your interest in career opportunities at The Vilna. 

About The Vilna Shul: Boston’s Center for Jewish Culture

The Vilna Shul: Boston’s Center for Jewish Culture is the last-remaining immigrant era synagogue building in Boston and now serves as a vibrant center for Jewish culture and communal engagement.

This is an exciting moment to join our team! The Vilna completed an impressive and ambitious capital renovation at its centennial celebration in 2019, experienced a spike in participant engagement between 2020-2022, and has received an unprecedented number of prestigious and selective grant awards over the last two years to expand its footprint and deepen its impact. 

The Vilna Shul provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Vilna Shul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Vilna Shul expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Vilna Shul’s employees to perform their job duties may result in discipline up to and including discharge.

Salary85000.00 - 100000.00 Annual
Duration
Full Time
Categories
Accounting & Finance | Human Resources
Organization Type
Arts & Entertainment | Museums
Benefits
Retirement Plans | Medical Insurance | Paid Vacation
Job Location
US

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