Events Manager

Who we are:

Temple Beth Shalom (TBS) is a warm, vibrant, and diverse community of individuals and families. We unite in a dynamic, ongoing relationship by a desire to embrace the values, traditions and teachings of Torah through the lens of Reform Judaism. Through worship, celebration, lifelong learning, and service to others, we seek to inspire spirituality, nurture personal growth, promote social justice, deepen Jewish experiences, and enrich the life of each member. At TBS, there is a place for everyone. We share our stories with, learn from, celebrate with, and support one another – recognizing that in a true community we walk life’s path together.

Position Summary:

The TBS Events Manager is an integral member of the Administrative Team who works closely with TBS member families to organize and oversee meaningful events, particularly around B. Mitzvah celebrations. Coordinating rentals and supporting families for more than 60 events per year, the Events Manager supervises event staff, works closely with vendors, and ensures an excellent planning and execution experience for families hosting events in our spaces. In addition, the Events Manager oversees special projects, as assigned, associated with major community-centered events, including: High Holy Day (Jewish New Year) programming, the TBS Annual Gala, and in-house events around special occasions or holidays. 

Key Responsibilities:

• Manage space rentals, serving as the main point of contact, marketing, evaluating, tracking use and managing both host family and vendor relationships, and coordinating all internal Temple Beth Shalom logistics with staff.
• Execute rental agreements with families Work with each family and vendors to plan and coordinate celebration details including, but not limited to: floor plans, event materials (such as centerpieces and sign-in boards), equipment rentals, and supply deliveries.
• Ensure TBS spaces are prepared for an event and cleaned/organized following the event.
• Manage and support the member and guest experience and ensure that it is in alignment with the mission and culture of the TBS community.  
• Update systems, databases, and working documents to keep consistent and organized records.
• Meet with prospective and current members, clients and vendors.

• Build the logistics of celebration deliveries, storage and pickup.
• Oversee private event calendaring, evaluating, and monitoring of space usage.
• Manage key event vendor relationships, including caterers, DJs, party planners, photographers, and furniture/equipment vendors.
• Ensure that TBS events meet all legal and hospitality industry standards.
• Regularly serve as Event Host for function and supervise team of event hosts
• Hire, supervise and coordinate event staffing including: security, parking lot staff, accommodators, event hosts, and volunteers to create a cohesive and successful event and team.
• Oversee special projects, as assigned, associated with major community-centered events, including: High Holy Day (Jewish New Year) programming, the TBS Annual Gala, and in-house events around special occasions or holidays
• Research, volunteer leadership facilitation, timeline development, rentals, vendor coordination, event experience design, staff management, and coordination of all relevant stakeholders.

Qualifications:

• 3-5 years in event planning, customer service, or relevant field
• Outstanding hospitality skills - able to seamlessly reflect the values of our congregation in word and deed
• Takes great joy in working with families anticipating a joyful life moment.
• Superior organization and communication skills
• Strong ability to problem-solve, prioritize, and multi-task in a timely manner
• Highly professional, polished, responsible, and detail oriented
• Ability to work independently and maintain a positive, calm attitude, even under pressure
• Computer literacy and desire to learn new software platforms
• Knowledge of Jewish community and type of events is not required but a plus.  A willingness to learn is required
• TIPS Certification preferred

Schedule: Typical schedule Tuesday-Saturday

Work Location: In person