Executive Director/Administrator @ Assisted Living Facility

Weinberg Village | Tampa, FL, United States

Posted Date 12/21/2021
Description

Since 1995, Weinberg Village proudly operates a residence that enriches seniors’ quality of life. We are dedicated to helping our residents enjoy the fullest, most active and meaningful lifestyle possible, while celebrating Jewish heritage, culture, traditions and values; including kosher meals. We welcome diversity and those from other faiths. We provide a community that combines the best of both worlds: the independence of a private apartment plus the comfort and security provided by a full time, experienced health and wellness team. Weinberg Village provides a warm, caring community and engaging programming and events. 

Position Summary

The Executive Director/Administrator is responsible for managing the organization, maintaining a high level of resident care and overseeing all aspects of operations in accordance with the policies set out by the Board of Managers and in compliance with all AHCA and other government regulations.  

Essential Job Functions (includes but may not be limited to the following)

  • Ensure that the organization is in compliance with all regulatory requirements. 
  • Understand relationships and procedures among state certifying agencies.
  • Supervise surveys made by authorized government agencies.
  • Ensure the safety, security and well-being of all of the facility’s residents. 
  • Maintain open communication with the Board of Managers and Chief Executive Officer of Tampa JCCs and Federation.
  • Inform the Board of any significant operational activities and preferred solutions and strategies to meet the organization’s goals and objectives as approved by the Board of Managers.
  • Prepare the annual budget in consultation with the Board of Managers. 
  • Ensure that the organization meets or exceeds the annual budget.
  • Responsible for increasing/maintaining a high resident occupancy rate. 
  • Build and maintain a positive and ideal image of the organization to the public. 
  • Ensure operations are focused on services that enhance and maintain resident independence.
  • Ensure continuity and consistency in delivery and quality of services.
  • Develop and implement procedures and controls necessary to provide quality resident care.
  • Regularly communicate with the resident, family members and/or guardians regarding each resident. 
  • Assess residents’ functional status and social, psychological and spiritual needs on an ongoing basis.  Ensure that services and support is adequate to meet resident needs.  
  • Refer residents to community-based services and medical services as necessary.
  • Initiate action plans and family conferences when a change of serve is required or when a resident matter needs to be addressed. 
  • Evaluate prospective residents and authorize new resident agreements.
  • In consultation with medical staff, make final determination on eligibility for continued residency.
  • Complete remainder of medical forms, reports, evaluations, studies, charting, etc. 
  • Manage staff to optimize resident care, productivity and retention of employees.
  • Recruit, employ and ensure adequate training of personnel in the facility.
  • Oversee and manage hiring process, including applications, interviews, and onboarding.
  • Oversee the management of all personnel files, including payroll information, absences, and disciplinary issues.
  • Meet standard staffing goals and ensure certification standards are met.
  • Ensure that annual performance reviews are undertaken for all staff. 
  • Conduct disability management programs to reduce worker injuries, track departmental accountability, and promote early return to work.
  • Verify that all human resource matters are handled in compliance with organizational policies and compliance regulations.
  • Develop and authorize the development of established universal precautions and isolation procedures, and review and monitor compliance by staff. 
  • Monitor the workplace for possible health and safety hazards and assist in the development and conducting of routine health, safety and back care training programs to prevent worker injuries.
  • Review, resolve and report complaints and grievances made by residents, families, visitors, agencies, etc.
  • Develop, maintain and periodically update written policies and procedures that govern the day-today functions of the facility. 
  • Audit documentation for errors to inconsistencies and make necessary corrections or document reasons for corrections not made.
  • Maintain privacy and confidentiality of records, conditions, and other information relating to residents, employees, and facility.
  • Demonstrate a commitment to the philosophy and values of the organization.
  • Coordinate details related to move-ins and move-out.
  • Recommend purchases of major equipment and supplies for facility.
  • Review physical plant and direct repairs/new construction programs within financial structure of facility and/or corporation.
  • Ability to be physically present onsite on a regular basis. 
  • All other duties as needed or assigned. 

KNOWLEDGE AND EXPERIENCE REQUIRED

  • Bachelor’s degree, required
  • Master’s degree, preferred in a Health Care field or Gerontology
  • 7+ years of professional experience managing an assisted living facility
  • Strong understanding of Jewish cultural and religious issues
  • Administrator’s License 

SKILLS REQUIRED

  • Strong computer skills, including Microsoft Office (e.g. Outlook, Word, Excel, PowerPoint) 
  • Proven success building and cultivating trusted relationships with key stakeholders
  • Excellent written and verbal communication skills
  • Exceptional organization and project-tracking skills
  • Excellent interpersonal and problem-solving skills
  • Strong multitasking and time-management skills, with the ability to prioritize tasks
  • Strong customer service outlook
  • A deep understanding of the issues related to the continuum of care for elderly people
  • Strong entrepreneurial skills and the ability to identify and implement potential new revenue streams

BEHAVIORS REQUIRED

  • Demonstrate a commitment to the philosophy and values of the organization
  • Detail and process oriented
  • Ability to interact with multiple and diverse constituencies 
  • Highly accurate and analytical
  • Enjoy working with older adults
  • Ability to work independently
  • Ability to lead staff
  • Ability to lead by example 
  • Ability to learn and adapt quickly
  • Available to communicate with management when not at the facility
  • A positive outlook and vision 
  • Strong professionalism both in appearance and presentation

PHYSICAL DEMANDS

Light to moderate physical activity performing non-strenuous activities of an administrative nature to include: 

  • Lifting, pushing and pulling up to 30 pounds may be required.  
  • Bending, kneeling, stooping and squatting may be required.
  • Sitting, walking and standing for extended period of time is required.
  • Repetitive use of hands.

Reporting Relationships

  • Reports to the Board of Managers and works in concert with the Chief Executive Officer of the Tampa JCCs and Federation.  

 

We are an Equal Opportunity Employer 

We are a Certified Drug-Free Workplace

 

Duration
Full Time
Categories
Director | Executive Director | Senior Services
Organization Type
Community Centers | Federation
Benefits
401(k) or 403(b) plans | dental | FSA | Life Insurance | medical | Paid Holidays | paid vacation | sick leave | vision
Job Location
US

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