Administrative Assistant

Congregation Shaarey Zedek

Administrative Assistant

Congregation Shaarey Zedek is a dynamic Conservative Jewish synagogue in Southfield dedicated to excellence. Our world-class clergy and team support a large, vibrant membership. Our core values of inclusion, balancing innovation with tradition, and developing deep connections within the Congregation Shaarey Zedek family drive our success.

Are you a detail-oriented, self-motivated person with a commitment to customer service and can get things done? Do you want to contribute to a team making a difference in people’s lives? The ideal candidate is someone who thrives with a variety of daily tasks, can work in a fast-paced environment, and is interested in learning new things.  

You will provide a wide range of administrative support to the clergy, Executive Director, and all departments of the synagogue staff. This includes clerical support, data entry, mailings, processing donations, and generating correspondence, among other responsibilities.

Key Responsibilities and Tasks

1. Assisting in administrative tasks throughout the office, including filing, copying, and scanning
2. Update and ensure the completeness of the shared calendar
3. Create printed and electronic correspondence using mail merge and email tools
4. Assemble and process mailings
5. Prepare and assemble spreadsheets, packets, and folders
6. Manage, maintain, and order office supplies
7. Sort and distribute mail
8. Data entry of member and guest information, including donations, sponsorships, and program attendance in the membership database (ShulCloud)
9. Create and distribute weekly lists, such as yahrzeit, recent passings, misheberach (healing), service outlines, and sponsorships
10. Coordinate audiovisual technician support for programs, services, and rentals
11. Work with the b’nai mitzvah coordinator to prepare materials, gifts, and documents
12. Receive donations and record in member accounts
13. Solicit and maintain lists of volunteer ushers, greeters, gabbaim, and honors recipients
14. Scheduling meetings and Zoom calls and determining meeting availability
15. Purchasing food, drinks, and other supplies for services and minyan as requested
16. Answering phones and emails as needed
17. Coordinating the maintenance of office equipment, including copiers, folding machine, and postage meter
18. Diverse other assignments as directed

This Administrative Assistant will report directly to the Executive Director and is a full-time regular position.

Essential Skills and Competencies

• Strong capability to employ Microsoft Office tools, including Word, Excel, Teams, and PowerPoint
• Ability to communicate effectively in writing and verbally.
• Strong capacity to reason, follow procedures, and ask questions when unclear
• Professional phone etiquette
• Basic mathematical skills
• High School Diploma/GED and at least 1 year of work experience

Preferred Skills and Competencies

• Familiarity with Customer Relationship Management software and/or Constant Contact
• Bookkeeping skills
• Familiarity with Jewish practices or a willingness to learn

Compensation

Congregation Shaarey Zedek is committed to providing a competitive compensation package. Pay is $17 - $20 per hour, based upon experience and qualifications. We currently offer health, dental, and vision insurance for employees and their families, a 401(k)-retirement plan, short- and long-term disability, life insurance, employee assistance program, vacation, paid secular and Jewish holidays, sick leave, professional development, synagogue membership, and other benefits.

The congregation is an equal-opportunity employer and celebrates our diverse team. To apply, please email a cover letter and resume to [email protected]. No phone calls, please.