Administrative Assistant to Clergy

Congregation Agudas Achim is a conservative synagogue located in Northwest Austin who is seeking a dynamic individual to support our clergy in all aspects of synagogue life.  This individual should be a motivated, self-directed, problem solver who thrives in a fast-paced environment.

POSITION SUMMARY:

This is a full-time position, including some evenings and weekends scheduled in advance.  The Administrative Assistant to Clergy will be responsible for managing the day-to-day support of our Senior and Associate Rabbis, as well as coordinating lifecycle events, weekly services support, and holidays and festivals throughout the year.  For a candidate to be successful in this position they must be highly organized, able to effectively prioritize tasks, possess stellar verbal and written communication skills, a calm demeanor, have respectful interactions with congregants, and the ability to maintain a high level of confidentiality.   

DUTIES AND RESPONSIBILITIES:

• Responsible for setting appointments for both rabbis and coordinating schedules with other staff members, and committees. Reviews calendar on a regular basis to pro-actively identify needs and discuss/plan, accordingly, manage all meeting logistics
• Filters requests, screens calls, greets guests, and provides general gatekeeping for both rabbis
• Contacting weekly Shabbat services participants, confirming all participants in weekly services, and creating accurate weekly program; including B’nei mitzvah families with special participants
• Maintaining weekly list of Mi Sheberach (ill community members) and Yahrzeit (death anniversaries)
• Coordinating all aspects of life cycle events, including licenses and documentation for births, marriages, divorces, deaths, and conversions
• Responsible for communications from Rabbi’s including weekly Shabbat emails and death notices
• Provides monthly birthday and anniversary lists with contact information
• Order prayerbooks when needed
• Maintain annual list of deceased members for Annual Meeting and High Holy Days
• Order Yahrzeit plaques for families and keep accurate records
• Draft correspondence for both rabbis
• Provides project management assistance as needed, including additional key administrative support such as photocopying, filing, documenting, etc.

 QUALIFICATIONS:

• Bachelor’s Degree preferred, degree in administration or another relevant field a plus
• 1-2 years’ administrative support experience or equivalent work

• Proficient in MS Office/Google programs, Slack, ShulCloud
• Interest and knowledge of synagogue life and Jewish ritual practice desired but not necessary

• Understanding of how to work with volunteers and lay leadership

 Core Competencies:

• High degree of integrity, confidentiality, professionalism, and reliability
• Ability to exercise good judgement and problem-solving skills
• Strong attention to detail and ability to execute tasks
• Team player who builds strong, collaborative relationships across various stakeholders
• Excellent interpersonal, verbal, written, and communication skills
• High degree of enthusiasm, flexible attitude, open demeanor, and geared to getting things done with efficiency
• Takes initiative, anticipates needs, and adapts to situations as they arise
• Positive collaborative attitude
• Able to work well under pressure which maintaining professional, calm demeanor
• Strong email and phone etiquette

 RELATIONSHIPS:

• Peer collaboration and communication with Administrative, Facilities, Kitchen staff, and synagogue volunteers

 SALARY AND BENEFITS:

• Health insurance
• Vacation
• 401K