Education Coordinator
Category: Administrative
Position Overview:
The Education Coordinator assists with the planning, organization, and implementation of the educational programs for all ages. The Coordinator is organized, detail oriented, a great communicator, and is able to multi-task and take initiative. They provide a welcoming environment for congregants and community members. This position ensures the administration of the lifelong learning programs run smoothly and staff are supported. This position is often the first point of contact, connecting with new families and providing an introduction to our community and learning opportunities.
This position is full time, in person and has hours that align with school hours during the school year which includes Sundays and a modified Wednesday schedule, starting and ending late on Wednesdays. During the school year, this position has at least 2 Fridays off.
Key Responsibilities:
Lifelong Learning/Prizma: (K - 5 grade, youth, family programs and adult learning)
- Maintain current public and internal school program calendars (one system, multiple calendars).
- Collect and maintain current school program descriptions and other information (including website review).
- Create registration materials and track registration.
- Explaining or education programs to parents via email, phone, zoom or in person.
- Answer questions from participants, parents and others about school programs; Route more complex questions to the correct person.
- Update database. Share information as appropriate with staff and program facilitators.
- Obtain set ups for programs and communicate them with facilities staff
- Order and prepare materials.
- Execute any follow-up for programs.
- Be a lead administrator and implementer for major programs.
Bet Mitzvah Program: (Lifecycle event for 13 year olds that is connected to a wide range of learning experiences for the student and parents)
- Maintain current public and internal calendars.
- Track and ensure family completion of required tasks towards becoming Bet Mitzvah, including clergy appointments.
- Schedule clergy appointments with families.
- Be the warm face of the Bet Mitzvah: answering questions or routing more complex questions to the correct person.
- Maintain all program supplies and resources for Bet Mitzvah (in addition to those that are part of the learning program such as congregational gifts).
- Work with Clergy and Director of Lifelong Learning to guide families through their experiences, requirements, and learning with mentors.
- Complete Bet Mitzvah rental agreements and collect associated paperwork.
- Maintain school and Bet Mitzvah program supplies including ordering supplies and distributing them (or overseeing the distribution) to the appropriate place.
- Order and oversee serving of food for programs.
Sababa Program: (Afterschool Program K - 6 and camp)
- Registrar - track enrollment forms and files
- Billing management
Other
- Additional duties as assigned
Physical demands
- Able to sit or stand for extended periods as job demands
- Can carry a 25-pound weight from location to location within the building
- Can climb a full flight of stairs easily
Qualifications and Attributes:
- Exceptional attention to detail
- Organized
- Efficient
- Engaging phone and email skills and presence
- Unflappable
- Quick learner
- Self-starter
- Team player
- Independent Problem-solver
- Multi-tasker
- Patient and flexible
- A “can do” attitude
- Friendly
- Knowledge of Judaism not necessary, but must be willing to learn
- Facility with Google drive, databases, Excel, Word, and website interfaces
Our Commitment to Diversity, Equity, & Belonging:
Congregation Har HaShem is committed to diversity, equity, and inclusion in recognition of its values, commitment to social justice, and responsibility to its spiritual leaders and staff, congregants, and the communities within which it lives and works. It strongly encourages applications from people of color, persons with disabilities, women, veterans, immigrants, and LGBTQIA+ applicants.
We encourage candidates of all backgrounds to apply even if you do not meet all of the qualifications outlined above.
About Congregation Har Hashem
Congregation Har HaShem (HHS) is a warm, progressive, inclusive, and down-to-earth community of authentic people of integrity. Congregants are social justice-oriented and live by the values of Tikkun Olam. At HHS, emphasis is placed on creating a strong sense of community, focusing on membership and meeting members’ needs. HHS is a diverse community with a high percentage of interfaith families, many Jews by choice, and queer friendly. Stakeholders describe HHS as “an easy place to feel comfortable” and one where “people feel seen and cared for.”
The staff at HHS are not only hard working but also exceptionally kind and open-hearted. HHS has a thriving Religious School and an active youth group for children in elementary through high school.
For more information on Har HaShem, go to https://www.harhashem.org/
Compensation:
The Education Coordinator will receive a competitive salary ranging from $45,000 - $55,000. Additional benefits include health, dental, and retirement plan, paid time off, and short- and long-term disability coverage.
Reports to Director of Lifelong Learning